Health Information Associate

Job Description

This position maintains medical record integrity by supporting filing, prepping, and scanning, indexing and quality assuring paper documentation into the patient’s electronic medical records.

• Reconcile all patient information with the documents received for both the hospital and physician practice documentation.
• Remove any documents that do not belong to the identified patients.
• Prepare discharge paper records according to the organizations standards for scanning.
• Scan all prepped legal medical record documentation into OnBase following the established procedures.
• Indexes scanned pages into appropriate document type and patient’s chart.
• Quality controls all scanned documents prior to releasing to the patient’s legal medical record.
• Perform all duties at expected production and quality standards.
• Organize and file organization records including but not limited to inpatient, outpatient, ED, loose ancillary reports and microfiche medical records.
• Ensures that all medical records contain information on a single patient only.
• Provides document correction support as needed.
• Assists with reconciling interface related issues to ensure all documentation resides in the patient’s record.
• Organizes and empties yellow transport bags and distributes documents received.
• Demonstrates support for the mission, values and goals of the organization through behaviors that are consistent with Connecticut Children’s standards.
• Creates, organizes and maintains legacy patient medical record charts for all patients seen in the practice area.
• Prepare patient charts to ensure availability for providers prior to medical services.
• Utilizes patient look up to locate patient information missing from chart.
• Ensure JCAHO and HIPAA compliance.
• All other support duties as assigned.

• Minimum education:
  
  High School diploma or equivalent required.
• Minimum experience:
  
  One year clerical experience.
• Preferred education & experience:
  Three years’ experience in a Health Information Management Department preferred.

• Required:
  
  None.
• Preferred: HIM Fundamental Certification.

Knowledge of:

• Scanning operations and equipment/hardware.
• Epic software.
• OnBase Software.
• Terminal digit filing recommended.
• HIPAA guidelines including Protected Health Information privacy requirements.

Skilled at:

• Good interpersonal, numerical and organizational skills.
• Computer skills.
• Demonstrates proficiency in Microsoft Word and Excel.
• Time management skills.

Ability to:

• Read, write and speak English proficiently.
• Maintain confidentiality.
• Ability to build and maintain working relationships with team members.
• Effectively multi-task.
• Readily support new processes.
• Adapt to a fast-paced environment.
• Adjust to schedule changes and covering on-site locations.

Connecticut Children’s is the only health system in Connecticut that is 100% dedicated to children. Established on a legacy that spans more than 100 years, Connecticut Children’s offers personalized medical care in more than 30 pediatric specialties across Connecticut and in two other states. Our transformational growth establishes us as a destination for specialized medicine and enables us to reach more children in locations that are closer to home.

Our breakthrough research, superior education and training, innovative community partnerships, and commitment to diversity, equity and inclusion provide a welcoming and inspiring environment for our patients, families and team members.

At Connecticut Children’s, treating children isn’t just our job – it’s our passion. As a leading children’s health system experiencing steady growth, we’re excited to expand our team with exceptional team members who share our vision of transforming children’s health and well-being as one team.