School Age Manager and Compliance

School Age Manager and Compliance at Acquire4

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$58,500.00/yr - $62,500.00/yr

The Manager, School Age and Compliance reports to and supports the Sr. Director, Early Learning and School Age Programs. The role develops, implements, and manages the ongoing operation of Kidslink Before and After School Programs, ensuring Early Learning Centers (ELC) and Kidslink programs comply with local, state, and federal childcare regulations and YWCA Hartford Region’s policies and procedures while meeting the academic, social, and emotional needs of the children.

• Works collaboratively with Site Managers, Kidslink Managers, and the Senior Director, Early Learning and School Age Programs to ensure the safe and successful operation of the childcare sites.
• Reviews and ensures that each child’s registration packet is current, complete, and meets the requirements of OEC regulations before a child begins the program.
• Develops and delivers childcare programs that meet the needs of the children we serve.
• Participates in the development of the sites’ annual budget, including reviewing approved budget, grants and payments, and services.
• Performs site-related fiscal activities, including, but not limited to the review and approval of staff time sheets, management of the site petty cash account, accounts receivable, and payables.
• Ensures that program supplies are ordered according to YWCA financial policies.
• Develops and implements a tracking system to record areas that need improvement.
• Works collaboratively with key stakeholders— ELC and Kidslink managers—to address areas of concern, identify and repair systems issues and/or other remedies.

• Monitors licensure status and ensures staff maintain current state licensing requirements, i.e., current health forms, mandatory trainings, and documentation to support all trainings.
• Prepares and submits all licensing-related paperwork promptly for OEC.
• Ensures all sites consistently comply with the Office of Early Childhood health and safety standards and YWCA Hartford Region safety policies and procedures.
• Adheres to State and YWCA protocols for reporting suspect child abuse or neglect, including documentation, notification of OEC, DCF, and Sr. Director, Early Learning and School Age Programs when applicable.
• Conducts unannounced site visits regularly to all ELC sites and Kidslink and camp programs to review documents, files, practices, and daily activities to ensure compliance.
• Works with the ELC and Kidslink Managers to develop proactive and corrective action plans as well as monitoring and tracking plans to meet compliance requirements.
• Completes required Corrective Action plans (within two weeks) in accordance with the timeline provided by OEC.
• Establishes staff schedules and contingency staffing plans to ensure adherence to state-mandated staff‑to‑child ratios, including providing classroom coverage as needed.
• Onsite state binder must be current and available upon request.

• Ensures staff members receive a thorough onsite orientation, which includes a review of YWCA Hartford Region and YWCA Kidslink and Early Learning policies and procedures.
• Recruits, interviews, and hires staff that possess the skills, talent, and credentials necessary for the delivery of quality programs to children.
• Attends community events/activities to promote recruitment and enrollment to assist with the increase of the program’s revenue.
• Provides ongoing feedback and coaching to staff promptly.
• Provides notice of counseling to staff within one (1) to two (2) weeks after addressing an occurrence or incident; ongoing feedback and coaching to staff promptly.
• Coordinates monthly Site Supervisor meetings and community meeting check‑ins (once trained).
• Develops and implements a comprehensive professional development plan for staff members in collaboration with HR.
• Works collaboratively with the Senior Director, ELC, Kidslink Programs, and HR Department to identify and implement annual staff training, retraining, coaching, or other resources that may be available.
• Ensures staff adherence to YWCA Positive Guidance Policy.
• Provides guidance and…