Facilities Logistics Coordinator

Job Title
:
Customer Service/Contact Center - Facility Coordinator, Admin Services Facilities

Duration
: 3 months

Location
:
Hartford, CT

(In office position, Monday through Friday, 8 AM - 5 PM. Possible temp to perm)

• As Facility Coordinator, you will be responsible for the accurate and effective execution of day-to-day activities involving workplace services and Administrative duties, to include invoice processing, employee badging, conference room set-ups, and light facilities tasks.
• You must be well organized and be able to take direction, work independently, and be proactive.
• You must be able to lift 25-50 lbs.

• Employee Badges/Access Parking Cards/Forms.
• Review HR reports for new hires and terminations
• Manage on-site building service requests.
• Accomplish service work safely if knowledgeable and possible.
• Schedule relocations and reconfigurations with the appropriate technicians (SFI, McPhee, etc.) with Site Manager's request and approval.
• Schedule and assist with the execution of conference room set-ups and configuration requests.
• Supervise onsite vendor technicians with service work and frequently follow up with technicians while they are on-site to ensure no questions arise or that no additional assistance is needed.
• Respond to Service Now requests, track & assist in resolving on-site issues (ie floor access, parking, climate, and lighting).
• Track Service Now Requests/Terminations, Access requests.
• Submit weekly MAC reports and distribute to IT and Mailroom Services
• Process Terminations timely and completely.
• Conduct monthly audits of the security badge system and parking cards. Email building management and LAZ for removal and building access.
• Monitor and respond to the facilities Operations email box and respond to requests.
• Inventory Office Supplies and order replacements as needed.
• Processing incoming invoices for payment.
• Ensure accuracy and communicate inaccuracies with the provider and the Site Manager.
• Process and submit invoices accurately.
• Respond to and manage issues involving inaccurate payments.

• Must be able to learn new computer operating systems and processes.
• Represent the Facilities department in a friendly, courteous, and appropriate manner
• Assist the Site Manager as requested

• High School diploma or GED or minimum Associate degree in lieu of required experience.
  
  - Minimum
• Required

• 2 - 3 Years of administrative services and/or office clerical experience that directly aligns with the specific Responsibilities for this position
• Responsibilities for this position . (Required )