Accounts Payable Specialist

Client is seeking a detail-oriented Accounts Payable professional to join our team. This role focuses on high-volume invoice processing, data entry, and documentation management. The ideal candidate will have a strong understanding of the "Procure to Pay" process and experience with automated AP systems to ensure financial compliance and operational efficiency across our facilities.

• Invoice Processing:
  Manage high-volume invoice entry via scanning and manual data entry, ensuring accuracy of vendor details, dates, and addresses.
• Compliance & Approvals:
  Verify that all departmental approvals align with HHC policies and maintain HIPAA compliance when handling sensitive information.
• Record Management:
  Maintain organized financial records and documentation for easy accessibility and audit compliance.
• Workflow Coordination:
  Sort incoming mail/emails, prepare invoice batches for scanning, and actively manage work queues.
• Financial Categorization:
  Apply knowledge of 1099 codes and expense categorization to ensure proper accounting.
• Collaboration:
  
  Work closely with both internal departments and external vendors to resolve invoice discrepancies and billing issues.
• Support:
  Provide backup and cross-functional support for AP tasks across various HHC facilities as needed.

• Education:
  
  Minimum of a High School Diploma.
• Experience:
  
  3–5 years of dedicated experience in Accounts Payable.
• Technical Proficiency: 1–3 years of experience with an automated AP system (People Soft experience is highly preferred).
• Software
  
  Skills:
  
  Proficient in Microsoft Office (Excel, Word) and Microsoft Outlook for professional communication.
• Core Competencies:
  
  * Complete understanding of the Procure to Pay (P2P) process.
• High level of attention to detail and data entry accuracy.
• Ability to communicate effectively with vendors and internal teams.