Executive Assistant

Connecticut Children’s is the only health system in Connecticut that is 100% dedicated to children. Established on a legacy that spans more than 100 years, Connecticut Children’s offers personalized medical care in more than 30 pediatric specialties across Connecticut and in two other states. Our transformational growth establishes us as a destination for specialized medicine and enables us to reach more children in locations that are closer to home.

Our breakthrough research, superior education and training, innovative community partnerships, and commitment to diversity, equity and inclusion provide a welcoming and inspiring environment for our patients, families and team members.

At Connecticut Children’s, treating children isn’t just our job – it’s our passion. As a leading children’s health system experiencing steady growth, we’re excited to expand our team with exceptional team members who share our vision of transforming children’s health and well-being as one team.

Under indirect supervision, provides broad-scale administrative, project and executive support to assigned Executive Management Team Member. Oversees and coordinates the day-to-day office activities for the Executive Management Team Member, and serves as the principle point of administrative contact and liaison with internal and external constituencies. Provides specialist services to assigned projects in areas such as budget and fiscal management; public, community and foundation relations;

patient care services; human resource services; medical and academic affairs; and/or general business administration, depending upon the functional area supported.

• Oversees and administers the day-to-day activities of the office; develops policies, procedures and systems which ensure productive and efficient office operation for the Executive Management Team Member.
• Provides assistance and support to the Executive Management Team (EMT) Member in problem solving, project planning and management, and the development and execution of stated goals and objectives.
• Responds to internal and external inquiries regarding Medical Center policy and operations while maintaining appropriate confidentiality. Provides assistance in the understanding of Medical Center policies and procedures, as appropriate, and ensures that office operations are in compliance with policy provisions and standards.
• Receives, reviews and summarizes all incoming documents and correspondence; performs research and analysis on specific issues, as required, and independently prepares non-routine correspondence and/or reports, which may be highly sensitive and confidential in nature.
• Serves as the primary point of administrative contact and liaison with other offices, individuals, and institutions; manages calendar and daily schedule of executive, with authority to grant or refuse appointment request; organizes and facilitates meetings, takes meeting minutes as directed by EMT member, and participates in committee discussions as appropriate; screens and initiates telephone calls for assigned EMT Member, and participates in general administrative coverage for Administration offices.
  
  Utilizes discretion in determining which situations are critical or urgent of which the executive should be notified/interrupted.
• Proactively manages complex calendars and schedules in a seamless manner.
• Prioritizes conflicting needs while handling matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
• Facilitates and coordinates travel and outreach plans.
• Engages with executive proactively to develop systems and processes to streamline efficiency for the executive.
• Positive solution focused team member who represents the executive internally and externally.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Ensures operation of equipment by completing preventative maintenance requirements; troubleshooting malfunctions; calling for repairs;…