Data Integrity Specialist - Gift Recording

Data Integrity Specialist - Gift Recording, Advancement

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All applicants must apply online by submitting their resume, cover letter and 3 references.

Title:

Data Integrity Specialist - Gift Recording, Advancement

Department:
Advancement Information Systems

Regular or Temporary:
Regular

Hours Per Week: 35

FLSA Determination:
Non-Exempt

Open Date: 11/25/2025

Open Until Filled:
Yes

Full or Part Time:
Full Time

The Data Integrity Specialist supports the Advancement Office through accurate gift processing and the maintenance of constituent data. As part of a collaborative three-person team, this position plays a critical role in ensuring the integrity of the College’s donor and alumni records, which directly supports fundraising, stewardship, and engagement efforts. The ideal candidate is detail-oriented, highly organized, thorough, curious, and motivated by accuracy and service.

• Accurately receive, analyze, process, and post all gifts and pledges to the College, ensuring timely and compliant handling of contributions.
• Maintain constituent biographical information, including contact details, demographic updates, relationships, life events, and involvement activities, in the Advancement database.
• Create new records (e.g., donors, parents of incoming class) and update records of withdrawn students and their parents.
• Review and process returned mail; research and update new addresses, phone numbers, business, and other contact information for constituents.
• Prepare and audit official donor tax receipts; complete and mail corporate matching gift forms.
• Run and evaluate exception, error, and data quality reports to support ongoing data integrity efforts.
• Scan and index gift and pledge documentation into the Advancement document imaging system.
• Support special projects and other duties as assigned based on departmental needs, including periods of high transaction volume (e.g., calendar year-end, fiscal year-end).

Trinity is a highly selective, independent, nonsectarian liberal arts institution located in the capital city of Hartford, Connecticut. The college maintains a rigorous academic profile complemented by a vibrant co-curricular program. With more than 2,100 full-time undergraduate students, representing forty-three states and ninety-one countries, we consider our location in a culturally and socioeconomically diverse capital city to be among Trinity’s most distinctive assets;

and we cultivate strong connections with our surrounding neighbors and with institutions and organizations throughout Hartford and the region. As a preeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives.

• High School Diploma or Associate’s Degree
• Demonstrated ability to perform data entry with a high degree of speed and accuracy.
• Strong organizational and problem-solving skills, with the ability to prioritize tasks in a deadline-driven environment.
• Excellent interpersonal and customer service skills; ability to respond professionally to sensitive inquiries.
• Strong written and verbal communication skills.
• Ability to work both independently and collaboratively within a team.
• Commitment to diversity, equity, inclusion, and respectful work practices.
• Ability to maintain confidentiality and uphold the College’s ethical standards.
• Proficiency with Microsoft Word and Excel, and comfort learning new software systems.

• Experience working in a CRM or advancement database (e.g., Slate/Technolutions, Blackbaud, or similar system).
• Familiarity with Adobe and document imaging/scanning systems.
• Experience in a higher education or nonprofit advancement setting.

All applicants must apply online by submitting their resume, cover letter and 3 references.

Required fields are indicated with an asterisk (*).

• Resume
• Cover Letter

None listed.