Executive Assistant to Deputy Superintendent - Office N181-2526

POSTING NUMBER: (N181-2526) POSTING DATE:
January 20, 2026 CLOSING DATE:
February 2, 2026 POSITION:
Executive Assistant to the Deputy Superintendent

REPORTS TO:

Deputy Superintendent

LOCATION:

Central Office PRIMARY FUNCTION

Provide diversified administrative support to the senior executive.

• Maintain schedule and appointments and resolve conflicts as needed.
• Compose and prepare correspondence and reports independently.
• Respond to incoming phone correspondence.
• Maintain budget for the Deputy Superintendent’s department.
• Arrange meetings/conferences; assemble materials in preparation for meetings.
• Under the supervision of the executives, develop and implement procedures to improve efficiency.
• Maintain attendance records for all department staff.
• Assist in the preparation of Board agenda items and other reports/presentations.
• Order all supplies, equipment; prepare requisitions, standard invoices, receiving reports; complete payment process.
• Prepare Employee Reimbursement Request and accompanying documentation on behalf of executives.
• Develop and maintain an electronic library of materials related to the departments.
• Perform other related tasks as requested.

• High school diploma or GED supplemented by courses in secretarial training or business administration. Associate degree in Secretarial Sciences preferred.
• Minimum five years of executive secretarial experience, preferably supporting the Director level or higher.
• Proficient in the use of Microsoft Windows, Excel, PowerPoint, Access and any other applicable programs and equipment. Knowledge of Internet/Intranet and MUNIS preferred.
• Must attend training to update computer skills as needed.
• Excellent verbal and written communications skills; bilingual English/Spanish preferred.
• Demonstrated ability to consistently make work decisions in accordance with department policies and procedures.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality.
• Familiarity with Hartford Public School System policies and procedures preferred.
• Demonstrated ability to deal effectively, fairly and courteously with people, and to establish and maintain effective work relationships.
• Ability to take directives and follow through with initiative.
• Ability to exercise tact and courtesy in discriminating between callers who should have access to the executives and those who should be referred elsewhere.
• Demonstrated ability to maintain professional demeanor in stressful situations.
• Must be flexible to provide support periodically which may fall outside of the normal workday.

Non-certified

Pay will be commensurate with experience level and education. Annual step increases contingent upon satisfactory performance and Board approval. Twelve-month work year.

The Hartford Federation of School Secretaries (HFSS) 125 Level Agreement. Annual Salary: $60,000-$73,000

To be considered, all internal and external applicants must fully complete a Hartford Public Schools’ online application, which can be accessed through our Applicant Tracking System, Nimble, at  Internal applicants should use a personal email address when applying. Please do not use your hartfordschools.org email. Candidates will be contacted directly by hiring managers for interviews.

An Equal Employment Opportunity and Affinitive Action Employer, M/F/V/D

Note:

This posting does not necessarily reflect vacancies in the respective subject area and is solely intended to generate a talent pool for current and future certified teaching opportunities. The above description covers the principle duties and responsibilities of the position. The description should not, however, be construed as a complete listing of all duties or as a contract. In all cases, these relationships, functions, and their applications are subject to change by the superintendent of schools.