Office Administrator - Commercial Construction

Office Administrator - Commercial Construction

Join to apply for the Office Administrator - Commercial Construction role at JLN Contracting.

JLN Contracting is growing and is seeking an Office Administrator in our Cromwell, CT corporate office to join our highly-experienced team servicing our Connecticut and New Hampshire locations. We are a dynamic and growing Commercial General Contracting firm that provides pre‑construction and construction services to the Industrial, Commercial, Financial, Medical, Retail and Automotive market sectors throughout the Northeast.

At JLN Contracting we place the utmost importance upon proactive and effective communication, attention to detail and prompt follow‑through to ensure quality control and compliance with JLN Contracting standards. The successful candidate will be an integral part of daily operations in a fast‑paced office environment.

The primary role of an Office Administrator is to be the lead role in processing all project related documents, including subcontracts & exhibits, purchase orders, change orders, vendor insurance certificates, W‑9 forms, vendor information forms, and other various documents. This position requires continual interactions with the project and accounting team members.

In this role you will be an essential member of the core team helping to grow our business with high energy and talent to elevate and lead our construction business. The ideal candidate is looking to join a team, is up for a challenge, wants an opportunity to grow, values longevity, is committed to professional development, individual growth and is willing to take on new challenges.

• Generate & send subcontracts, purchase orders, change orders, W‑9, insurance requests, vendor information requests, and exhibits
• Receive, review, distribute, and track subcontracts, purchase orders, change orders
• Receive, review, and track W‑9 forms, vendor information forms, and all exhibits
• Receive, review, scan, file and track all owner and subcontractor insurance certificates
• Periodic internal auditing of project documents
• Accurate record‑keeping and adhering to internal controls and procedures
• Filing and archiving project related records
• Support project and accounting team members and support with basic office duties

• Commercial construction office experience preferred but not required
• Must possess strong written and oral communication skills
• Must have the ability to follow instructions and adhere to company procedures
• Should be a self‑starter with initiative, enthusiasm and energy for the position
• Computer program proficiency including, but not limited to:
  Quick Books Desktop Enterprise Contractor, Microsoft Excel, Word, Outlook
• Must have attention to detail and high level of accuracy
• Ability to adapt to a fast‑paced, dynamic environment
• Able to multi‑task and pivot between various tasks quickly & efficiently
• Possess strong mathematical and computer skills
• Ability to work in a team environment as well as independently
• Excellent time management skills and able to meet deadlines
• This position requires in‑person attendance at our Cromwell, CT corporate office, but will support both our Connecticut and New Hampshire offices.
• Must have a current, valid driver’s license and dependable transportation

• Five or more years of relevant experience, preferably within the private commercial construction industry for a general contractor
• High school diploma or equivalent
• Notary public preferred, but not required

• Competitive salary of $23 - $26 per hour
• Salary commensurate with experience
• 401(K) / Profit Sharing Plan
• Healthcare/Dental Plan/Vision Plan
• Generous PTO & limited WFH
• Team environment and career growth

Full‑time, in office, 8A‑5P M‑F