Ward Clerk

Go back Harrogate and District NHS Foundation Trust

The closing date is 11 February 2026

We have a temporary 12 month position in the Acute Paediatric and Neonatal team and are looking for a compassionate and people-centered Ward Clerk to join our fantastic teams across Woodlands and the Special Care Baby Unit (SCBU). The vacancy will be for a Monday - Friday role split between both our Paediatric and Neonatal units.

Woodlands is a 16 bedding ward which accommodates children and young people from a wide range of specialties included but not limited to medical, surgical, and orthopedic. SCBU is a 7 cot level one neonatal unit which supports families care for premature babies over 32 weeks gestation.

We are looking for someone who can cope well within a rapidly changing environment, who can multi-task and who can handle the often challenging demands of a busy ward whilst retaining team spirit.

As the Ward Clerk you will be required to:

• Maintain electronic records to ensure that patients are admitted and discharged in a timely manner.
• Collect and prep medical records.
• Answer the telephone and direct to the appropriate clinical member of staff to deal with queries.
• Liaise with patients and visitors on the ward.
• Report any estate or IT issues promptly to allow a fast resolution.
• Admit newborn babies after caesarean sections, checking NHS number have been issued appropriately and pulled through to various systems.
• Liaise with the coordinator and have an awareness of forthcoming patients.

Harrogate and District NHS Foundation Trust (HDFT) cares for the population in Harrogate and the local area, as well as across North Yorkshire, Leeds and parts of the North East.

At HDFT we provide outstanding care to both our patients and our staff and we value Kindness, Integrity, Teamwork and Equality. If you're looking for an interesting and rewarding career in the NHS, where you can make a real difference to patients' lives, HDFT could be the place for you!

We offer colleagues:

• A supportive culture so colleagues can bring their whole selves to work.
• Staff Recognition - as well as regular appraisals, we recognise achievements with our Making a Difference & Team of the Month Awards, along with annual Colleague Recognition Awards.
• Employee Support and wellbeing - we offer a wide range of staff benefits including an Employee Assistance Programme, counselling service and a fast-track Physiotherapy service.

Please note:

• Due to high levels of interest, posts may close early if we reach a sufficient number of applications.
• Visa sponsorship is only available for certain roles. Please ensure the role you are interested in meets the criteria for a visa before submitting your application.
• Please also be aware that the Trust does not offer relocation packages for Agenda for Change roles.
• All job offers are subject to satisfactory pre-employment checks.

Please see the attached job description for more information. If you have any questions, please contact Nina Kapur

• 5 GCSE's or equivalent
• Care Certificate or willingness to undertake Care Certificate and complete within 12 weeks
• NVQ 2 or 3 in Health Care or equivalent qualification

• Understanding the role of a Health Care Assistant
• Good written and verbal communication skills
• Works well within a multi-disciplinary team
• Compassion and empathy
  
  Previous experience working with children

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Special Care Baby Unit and Woodlands Ward, Harrogate District Hospital