Administrative Assistant - College of Business

Working Title:

Administrative Assistant - College of Business

State Role

Title:

Administrative and Office Specialist III

Position Type:
Full-time Staff (Classified)

Position Status:
Full-Time

FLSA Status:
Non-Exempt:
Eligible for Overtime

College/Division:
College of Business

Department: 100395 - MBA - Information Security

Pay Band: 3

Pay Rate:
Pay Range

Specify Range or Amount: $40,000 - $41,000

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 3/20/2026

About JMU:

At James Madison University (JMU), we're more than just a publicly funded institution - we're a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

Why Work at JMU?

We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing:

* Generous Leave:
Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.

* Comprehensive Health Coverage:
Access high-quality health insurance options that fit your needs.

* Retirement Options:
Plan for your future with retirement benefits through the Virginia Retirement System.

* Employee Well-Being:
Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support.

* Tuition Waiver Program:
Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.

At JMU, we believe in Being the Change - and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

The College of Business at James Madison University seeks an administrative professional to provide support to faculty and academic programs. JMU offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support and enhance the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken it our Prospective Employee site to learn more about what makes James Madison University a great place to work!

Duties and Responsibilities:

The successful candidate will help manage the administrative duties for the Academic Unit Head and full-and part-time faculty in the College of Business. Duties include, but are not limited to, training and supervising graduate and undergraduate student employees, preparation of mass examinations, maintenance of course files, providing assistance with hiring new faculty, creating enrollment queries and other reports as needed. The successful candidate will manage class entry and course registrations for departments and provide accurate reporting of Association to Advance Collegiate Schools of Business (AACSB) database material.

Additional duties include the preparation of travel authorizations/travel reimbursements and general correspondence. Some event planning will be required.

Qualifications:

Required Qualifications:

* Professional demeanor, confidentiality and excellent customer service skills are essential

* Strong organizational skills

* Ability to work fluidly in a dynamic environment

* Proficiency in Microsoft Office processes is essential, particularly Excel

Additional Considerations:

* Knowledge of People Soft (Student Administration) or similar software

* Experience with creating and interpreting queries

* Experience with event planning for departmental/board events

Additional Posting Information:

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice:
After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational…