Administrative Coordinator - Madison Center Civic Engagement

Working Title: Administrative Coordinator - Madison Center for Civic Engagement

State Role

Title:

Administrative and Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt:
Eligible for Overtime

College/Division: Office of the President Unit

Department: 520132 - America 250 Teaching

Pay Band: 3

Pay Rate: Maximum Starting

Specify Range or Amount: $45,000

Is this a JMU only position? No

Is this a grant-funded position? Yes. This is a grant-funded position and is contingent upon continued funding.

Is this a Conflict of Interest designated position? No

Beginning Review Date: 03/23/2026

At James Madison University (JMU), we’re more than just a publicly funded institution — we’re a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

Why Work at JMU?

• Generous Leave:
  Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.
• Comprehensive Health Coverage:
  Access high-quality health insurance options that fit your needs.
• Retirement Options:
  Plan for your future with retirement benefits through the Virginia Retirement System.
• Employee Well-Being:
  Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support.
• Tuition Waiver Program:
  Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.

At JMU, we believe in Being the Change — and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

The Madison Center for Civic Engagement is excited to invite applications for a full-time Administrative Coordinator to help support the Center’s dynamic operations, programs, and budgeting efforts. The Madison Center is a high-profile, high performing unit within the Office of the President, tasked with fulfilling the university’s civic engagement mission.

The Administrative Coordinator provides essential administrative and fiscal support for the Madison Center’s operations, including the Better Conversations Together program and a growing grant portfolio. This position plays a key role in coordinating grant administration, supporting program logistics, managing budgets and financial processes, and assisting with student hiring and payroll and invoicing from subawardees. The coordinator will also support the Civic Leadership Scholars Residential Learning Community and help ensure the smooth day-to-day operation of the Madison Center in its new home, Alger Hall.

This role is ideal for a highly organized professional who enjoys working in a collaborative, high-paced, and professional environment and contributing to programs that strengthen civic engagement and civil discourse. The administrative coordinator will be a valued decision-maker in a growing, positive unit.

Grant Administration:

• Coordinate grant functions for all of the Madison Center's grants, including those from the US Department of Education.
• Ensure all expense reports and reconciliations are completed and submitted in a timely and correct manner.
• Handle all record keeping for the grants.
• Coordinate with the Office of Sponsored Programs for grant reporting.
• Manage invoices from sub-awardees and contractors to ensure timely payment and reconciliation.
• Direct grant activity logistics: coordinate monthly meetings for faculty fellows through calendar invites, email announcements, etc.; coordinate logistics for virtual deliberative pedagogy and facilitation training workshops through setting up Zoom meetings, calendar invites, participant lists, follow up emails to participants; coordinate biannual meeting logistics and meeting materials.
• Coordinate logistics for the partnership team: lead the logistics coordination for meetings with anchor campuses through calendar invites,
• Zoom…