Fiscal & Administrative Specialist - Research, Economic Development & Innovation; REDI

Working Title: Fiscal & Administrative Specialist - Research, Economic Development & Innovation (REDI)

State Role

Title:

Administrative/Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt:
Eligible for Overtime

College/Division: Vice President - REDI

Department: 100305 - Research, Economic Development and Innov

Pay Band: 3

Pay Rate: Pay Range

Specify Range or Amount: $42,000-$44,000

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 3/17/2026

At James Madison University (JMU), we’re more than just a publicly funded institution — we’re a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

• Generous Leave:
  Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.
• Comprehensive Health Coverage:
  Access high-quality health insurance options that fit your needs.
• Retirement Options:
  Plan for your future with retirement benefits through the Virginia Retirement System.
• Employee Well-Being:
  Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support.
• Tuition Waiver Program:
  Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.

At JMU, we believe in Being the Change — and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

JMU’s Division of Research, Economic Development & Innovation (REDI) supports faculty-scholars, students and staff engaged in a rich diversity of creative and intellectual endeavors across and between disciplines. REDI serves and supports faculty and student research and scholarship, serves as an agent and advocate for faculty and student interests, and locates and secures resources, partnerships and collaborations that will move JMU’s vision and mission forward.

We are seeking a talented professional to join our growing team to support divisional operations. Reporting to the Director of Business Operations, this position will coordinate fiscal, personnel, and administrative matters and serve as a resource for the Director and the REDI leadership team.

Budgetary and Financial Support:

• Reconcile central REDI budgets against expenditure records and prepare monthly reports for review by the Director of Business Operations and the senior REDI leadership team
• Ensure all supporting documentation is organized and compliant with university, state, federal, and sponsor guidelines, as applicable
• Prepare and submit documentation for financial transactions, including ATV’s, budget revisions, invoices, Chrome River pre-approvals and reimbursements, deposit transmittals, etc.
• Place orders for goods and services using the Small Purchase Credit Card and eVA and reconcile SPCC charges monthly
• Perform system actions for new budget setup, including signature authority, People Soft system access, and ePAR approval routing
• Collect and summarize financial and personnel data to support budgetary and personnel decision-making for the division

Personnel Support:

• Provide administrative support for divisional recruitments by scheduling interviews, preparing materials for search committee review, and maintaining accurate departmental records
• Complete ePARs and other required documentation for personnel actions
• Collect and submit timesheets for student and wage employees

Administrative and Operational Support:

• Serve as the REDI Fixed Asset Coordinator by supporting the annual physical inventory, maintaining accurate equipment records, and coordinating the transfer of equipment and furniture with other university offices
• Provide administrative support to the Director of Business Operations, including calendar…