Bookkeeper - Smithland Elementary & PreK program

Bookkeeper - Smithland Elementary & PreK program  School Year)

Harrisonburg City Public Schools | SMITHLAND ELEMENTARY - Harrisonburg, Virginia

• Job
• Final date to receive applications:
  Posted until filled
• Posted:
  Feb 24, 2026 5:00 AM (UTC)
• Starting Date:
  Jul 1, 2026
• Contract:
  
  250 Days
• Salary Scale: C8
• FLSA Status:
  Non-Exempt
• Revised: 2/2026

Position: Bookkeeper - Smithland Elementary & PreK program

Reports to: School Principal

Location: Smithland Elementary School, PreK program, Harrisonburg, VA

Start Date: July 1, 2026

Position Summary: The Bookkeeper assists the Principal and PreK Director by performing the bookkeeping and clerical functions to ensure the efficient operation of the school and PreK program.

• Any combination of education and experience equivalent to an associates degree, supplemented by courses in business, mathematics, and accounting with experience in general office work.
• At least three years experience in an administrative support or bookkeeping role.
• General knowledge of clerical/accounting terminology, methods, operations, practices and procedures as well as standard office procedures and practices.
• Excellent written and verbal communication skills with proficiency in business English: spelling, grammar, and spoken language to express and/or exchange ideas as well as interact with diverse audiences to foster professional relationships and express and/or exchange ideas.
• Ability to establish and follow detailed work procedures and perform mathematical computations with speed and accuracy.
• Ability to organize and schedule workload in order to meet deadlines on a weekly basis.
• Experience working directly with individuals and families from diverse racial, ethnic, and socioeconomic backgrounds.
• Familiarity with equity and inclusion frameworks. Models non-discriminatory practices in all activities. Respects the worth, dignity and individual differences of others.
• Excellent interpersonal skills.
• Proficiency in the use of a variety of office/instructional equipment and technology with experience using Microsoft Office, Google Workspace, and email.
• Demonstrated leadership qualities and personal characteristics necessary for working effectively with students, teachers, administrators, and the community.
• Bilingualism (Spanish-English) preferred.

• Performs all secretarial and clerical duties pertaining to the administrative functions of the school office.
• Maintains a complete bookkeeping system for Smithland Elementary School and the PreK program to include receipt, deposit, disbursement and record of all monies received by the school.
• Maintains a financial filing system to include an accurate ledger from which a monthly balance sheet and an annual audit can be completed.
• Establishes and maintains easily accessible files.
• Prepares and submits all monthly payroll for the school and PreK program to the Central Office.
• Assists with the Worker’s Compensation process for the school and PreK program.
• Reconciles city financial statements with point-of-service deposit records.
• Sorts, proofs, and prepares material for posting.
• Checks and balances cash and negotiable instruments against receipted copies of bills.
• Prepares financial summary report of all accounts.
• Performs all duties relating to student records such as enrolling and withdrawing students as well as maintaining student cumulative folders.
• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors, students, and families.
• Responds to and resolves administrative inquiries and questions.
• Takes all industry standard precautions to protect students, staff, equipment, materials, and facilities.
• Maintains appropriate state licensure; assumes responsibility for and participates in staff development (professional growth) and training to keep materials, supplies, and skills up-to-date.
• Follows appropriate safety procedures and properly maintains equipment.
• Actively participates in and attends all required meetings.
• Maintains confidentiality when appropriate.
• Complies with and supports school division policies, regulations, procedures, and the HCPS Strategic Plan.
• Effectively performs other…