Vendors and Records Management Specialist; Part-Time

Working Title: Vendors and Records Management Specialist (Part-Time)

State Role

Title:

Administrative and Office Specialist II

Position Type: Part-time - Wage / Part-time Salaried

Position Status: Part-Time

FLSA Status: Non-Exempt:
Eligible for Overtime

College/Division: Finance

Department: 100205 - Associate Controller - Operations

Pay Rate: Hourly

Specify Range or Amount: $16.81

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 01/17/2026

At James Madison University (JMU), we’re more than just a publicly funded institution — we’re a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees. JMU offers several perks to all employees including a Tuition Waiver Program, free access to the University Recreation Center (UREC), voluntary benefits such as Pet Insurance and Identity Theft protection, 12 holidays a year, and Talent Development Trainings.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

The office of accounting technology within the office of accounting operations and disbursements is accepting applications for a Vendors and Records Management Specialist position to assist our team with duties related to accurate vendor data collection and vendor table maintenance, and general office duties.

• Part-time wage position with no benefits
• Hours are typically during normal business hours of 8am – 5pm, working on average 5‑8 hours per day (no weekends required)
• Approximately 25‑29 hours of work per week over the course of a calendar year
• On‑campus position (not remote) in an office environment setting

• Practice detailed vendor maintenance procedures to ensure accurate information is captured.
• Perform accurate vendor data collection and vendor table maintenance to meet the needs of the University, People Soft Finance and Cardinal systems.
• Scan documents into an electronic filing system.
• Run reports in a timely manner and ensuring data is accurate.
• Provide professional, courteous service to internal and external customers while maintaining a positive attitude and work ethic.
• Demonstrate willingness and ability to learn accounting concepts, principles, and business processes to reconcile budgets.
• Demonstrate willingness and ability to perform additional tasks as needed and provide team support.
• Understand and maintain the confidentiality of financial and personal data used according to university policy, state and federal law.
• Understand and abide by the Finance Office Ethics Statement, as well as any internal controls established by management.

Required:

• Demonstrated proficiency with computers, software applications and Microsoft Office applications, including Word, Excel and Outlook
• Demonstrated typing and data entry skills
• Knowledge of administrative practices and procedures
• Strong verbal and written communication skills
• Excellent customer service and people skills to provide a welcoming environment
• Ability to process detailed work with accuracy and efficiency
• Ability to manage confidential and sensitive information
• Ability to work independently, manage and prioritize multiple tasks with excellent problem‑solving skills
• Must be available to work up to 29 hours per week during office hours of 8am – 5pm on a Monday through Friday schedule (5‑8 hours per day, depending on schedule)

Additional Considerations:

• Experience working with databases and data entry
• Proficiency in advanced Microsoft Excel functionalities
• Knowledge of accounting concepts, principles, and business processes
• Ability to learn technology applications quickly
• Previous office experience

Employment is contingent upon the successful completion of a criminal background check.

This is a part‑time wage position working up to an average of 29 hours per week over the course of a calendar year with no benefits.

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