Grant Administrator - College of Science and Mathematics

Working Title: Grant Administrator - College of Science and Mathematics

State Role

Title:

Administrative and Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt:
Eligible for Overtime

College/Division: College of Science and Mathematics

Department: 539200 - Science & Math IDC

Pay Rate: $39,000 - $42,000

Is this a JMU only position? No

Is this a grant-funded position? Yes. This is a grant-funded position and is contingent upon continued funding.

Is this a Conflict of Interest designated position? No

Beginning Review Date: 1/5/2026

At James Madison University (JMU), we’re more than just a publicly funded institution – we’re a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

Why Work at JMU?

• Generous Leave:
  Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.
• Comprehensive Health Coverage:
  Access high-quality health insurance options that fit your needs.
• Retirement Options:
  Plan for your future with retirement benefits through the Virginia Retirement System.
• Employee Well-Being:
  Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support.
• Tuition Waiver Program:
  Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.

At JMU, we believe in Being the Change – and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

The College of Science and Mathematics (CSM) at James Madison University (JMU) is accepting applications for the role of Grant Administrator. This position will serve the overall mission of JMU and the CSM by providing support to faculty and student research programs within the departments of Biology (BIO), Chemistry and Biochemistry (CBC), Physics and Astronomy (P&A), Geology and Environmental Science (GES), and Math and Statistics (M&S).

The Grant Administrator will be responsible for purchasing and travel functions for grants awarded by the Office of Sponsored Programs to CSM Principal Investigators (PIs), while adhering to State and Agency rules, regulations, and guidelines.

The mission of the CSM is to establish a culture of "discovery practice", in which students develop their knowledge, skills and habits by participating in science and mathematics practice. We place undergraduate student learning at the center of a rigorous research-based environment. Within the departments of BIO, CBC, P&A, GES, and M&S, we have over 30 active research grants, with over 100 faculty members and their student researchers.

The Grant Administrator will be important to the success of these programs. This full‑time position is potentially telework eligible for up to two days per week. This is a position funded by University grant proceeds.

• Aid principal investigators (PIs) with the business aspects of the grants they have received including purchases, travel, and other expenditures.
• Collaborate with relevant CSM departments, Office of Sponsored Programs, and other JMU administrative units to successfully manage research award grants and project budgets.
• Perform monthly account reconciliations and communicate status to PIs.
• Oversee vendor payments, purchase orders, corporate card purchases.
• Process travel for faculty and students related to research activities.
• Assist with the preparation of budgets, budget justifications, and revisions.
• Ensure compliance with state, federal, and other sponsor requirements for documentation and record retention.
• Perform account oversight and financial management activities: resolving fiscal variances, cost transfers, post‑award modifications, reconciling invoices, and completing account closeouts.
• Provide technical and administrative assistance to faculty, while working…