Cellular Pathology Programme co-ordinator

Overview

The Princess Alexandra Hospital NHS Trust

The closing date is 19 February 2026

To work in a busy cellular pathology administrative office, assisting with various programmes of work covering a variety of cell pathology task support to a department of 10 consultant Histopathologists, Specialist registrars and FY2 Doctors. Working in collaboration with Laboratory staff and the General manager as well as multiple teams within the acute trust including the cancer improvement team, The Doctors Laboratory (TDL/HSL) and multiple tumour site leads.

To support junior staff and to deputise for the office manager when asked.

The Princess Alexandra Hospital NHS Trust (PAHT) is proud to care for the communities of West Essex, delivering safe, compassionate, and high-quality services. We are part of the Neighbourhood Wave; a national programme thats changing how care is delivered by focusing on prevention, early support, and more joined-up services across health, social care, and the voluntary sector.

This means were working more closely with local partners to bring care closer to home and support people to live healthier, more independent lives.

Were a supportive and inclusive organisation that values its people. We offer development opportunities, flexible working, and a strong focus on wellbeing. As a Disability Confident and equal opportunities employer, we welcome applicants from all backgrounds and experiences.

Join us and help shape the future of care in West Essex.

Duties and responsibilities

MAIN DUTIES/RESPONSIBILITIES:

• To act independently and be responsible for own workload and scheduling of own workload, working to tight deadlines.
• Supervise junior staff members and help train new staff
• Audio typing of complex Histopathology reports and Postmortems.
• Audio/copy typing referral letters for second opinions.
• Collate reports, letters and notes for MDT meetings.
• Code reports correctly to ensure cancers meet MDT’s.
• Supervise new staff during training.
• Use a wide range of software tools for both office productivity and Trust systems.
• Booking specimens onto ICE
• Completion of ECRIC / COSD / Cancer registry on a monthly basis to support national dataset submissions
• Support to tissue compliance for Postmortem cases.
• Maintenance and acknowledgement of SOPs.
• Use of ALEX NET.
• Accessing outside hospital portals for the retrieval of reports/data.
• Use of Speech live for typing of dictations.

POSTMORTEMS:

• Transcription of Legal documentation of Postmortems from dictations, import photographs into report, which can often be of a distressing nature and send to Pathologist’s for authorisation
• Extensive medical terminology required
• File incomplete reports for subsequent co-ordination of toxicology, histology, microbiology results for completion of cause of death.
• If appropriate correlate histology and ensure P.M. is re-authorised
• Ensure all P.M. reports are authorised, signed, emailed to Coroner’s officer
• Copy filed with sudden death form in office.
• Record inquest dates in departmental diary
• Prepare PM reports/photographs for inquest.
• Enquiries from Coroner’s officers on behalf of Pathologists

DATA ENTRY:

• Transcription of patient data from request form onto Synergy computer system
• Check data has transferred to TDHC successfully.
• Amend incorrect data

POSTMORTEMS

• Transcription of Legal documentation of Postmortems from dictations, import photographs into report, which can often be of a distressing nature and send to Pathologist’s for authorisation
• Extensive medical terminology required
• File incomplete reports for subsequent co-ordination of toxicology, histology, microbiology results for completion of cause of death.
• If appropriate correlate histology and ensure P.M. is re-authorised
• Ensure all P.M. reports are authorised, signed, emailed to Coroner’s officer
• Copy filed with sudden death form in office.
• Record inquest dates in departmental diary
• Prepare PM reports/photographs for inquest.
• Enquiries from Coroner’s officers on behalf of Pathologists

OTHER DUTIES:

• Typing and updating of laboratory documents for accreditation as and when required.
• Distributing work to junior members of staff
• Ty…