Medical Records Specialist

Medical Records Specialist

Position:
Medical Records Specialist (SRGV
8740)

Location:

School of Medicine/Revenue Cycle, University of Texas Rio Grande Valley

FTE: 1.0 Non-Exempt

Responsible for medical records release of information, compiling, processing, and managing patient health medical record information generated at UT Health RGV clinics/facilities within the Electronic Medical Records (EMR) system.

• Organize, retrieve, and manage patients’ health information data.
• Prepare timely patient health medical record information for internal and external correspondence and requests including faxes, email requests, subpoenas, or other court orders.
• Ensure release of patient health information is complete, accurate, timely, compliant, and appropriate.
• Process affidavits and subpoenas following legal regulations.
• Ensure compliance with records management bylaws, policies, procedures, and regulatory requirements.
• Act as liaison between internal/external health center staff, physicians, revenue cycle team, health plans, and legal representatives.
• Maintain confidentiality of medical records following PHI and HIPAA guidelines.
• Monitor data integrity; research, verify, merge duplicate medical records, and correct patient overlays per established protocols.
• Meet established productivity, schedule adherence, and quality standards.
• Verify and cross‑reference information in the EMR system to ensure document accuracy.
• Prepare, scan, and index protected patient health information in electronic records.
• Track all medical record releases as required.
• Ensure patient charts/records are retained, archived, or disposed of in accordance with bylaws and regulations.
• Pull charts for other departments per request.
• Create copies and apply fees for copies as needed per department policy.
• Perform other duties as assigned.

• High School Diploma or equivalent (required).
• Associate degree in Business Administration, Health Information Management, or related field (preferred).
• Two (2) years of medical records technician experience and/or hospital or healthcare billing experience.
• Knowledge of registration, insurance verification, prior authorizations, customer service, posting, collections, reimbursement, and payment reconciliation processes.
• Proficient with Electronic Health Record system and standard office equipment.
• Microsoft Office applications – Outlook, Excel, Word.
• Strong attention to detail, excellent communication (oral and written), and organization skills.
• Knowledge of insurance plans and referral procedures.
• Comprehensive knowledge of and compliance with HIPAA rules and regulations.

Office/healthcare environment; some travel and weekend work required.

Exert up to 20 pounds of force frequently.

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment.

We encourage women, minorities and differently abled persons to apply for employment positions of interest.