Program Assistant

Position: PROGRAM ASSISTANT

Office Location

The University of Texas Rio Grande Valley 1201 W. University Drive Human Resources MASS Building 2 nd Floor Edinburg, TX 78539

Contact Phone Numbers

Edinburg:  Brownsville:

Office hours

Monday-Friday 8:00a.m.

- 5:00p.m.

Faculty Recruitment

College of Engineering & Computer Science: cecs

Robert

C. Vackar College of Business & Entrepreneurship: cobe

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

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Special Instructions for more details.

Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:

• Date of Birth
• Gender
• Ethnicity/Race

Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.

If you have any questions, please visit our Careers site at (Use the "Apply for this Job" box below). for detailed contact information. Position Information

Posting Number SRGV
8818

Working Title PROGRAM ASSISTANT

Number of Vacancies 1

Location

Department School of Medicine / Graduate Medical Education

FTE 1.0

FLSA Non-Exempt

Scope of Job

To provide support and assist with the overall administration and development of Internal Medicine Residency programs.

Description of Duties

• Assists with program planning and implementation.
• Compiles, sorts, and organizes data for entry into database.
• Distributes program information and conducts program research.
• Initiates, develops and sustains strong positive relations with stakeholders to ensure achievement of the mission and goals of the department and/or college.
• May track and report on current trends to determine future program needs.
• Assists in preparing reports on the status of the program, including state of development, proposals, budget variances, or other documents as required for the program.
• Assists in the coordination of events, including but not limited to, lectures, lectures series, workshops, meetings, and short courses.
• Greets visitors and communicates with customer, employees, and other individuals to answer questions, disseminate and/or explain information.
• May maintain financial records, including reconciliation of department accounts.
• Assists in the creation and distribution of program materials, forms, and general correspondence.
• May provide program specific training.
• Performs other duties as assigned.

Supervision Received

Special supervision from assigned supervisor.

Supervision Given

None.

Required Education

High school diploma or equivalent.

Preferred Education

N/A

Licenses/Certifications

None.

Required Experience

• Three (3) years of general office experience or other applicable experience related to the program, or
• One (1) year of the required experience with an Associate’s degree or 60 college credit hours.

Preferred Experience

N/A

Equipment

Use of standard office equipment.

Working Conditions

Locations are Harlingen and Brownsville. Needs to be able to successfully perform all required duties. Office environment; some travel and weekend work may be required. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley.

Other

Proficiency with Microsoft Office suite. Excellent customer service and communication skills. Capacity to multitask under pressure and respond professionally to all inquiries. Ability to interact in a professional manner with faculty, staff, students, and the public. Ability to exercise judgment and collaborate effectively in the solution of practical program relating to office…