Administrative Assistant​/Medical Records Coordinator

Administrative Assistant / Medical Records Coordinator

Job Title: Administrative Assistant / Medical Records Coordinator

Location: Central Phoenix, AZ (In-office position)

Company: PAX Resource Consulting

Position Type: Part-Time & Full-Time

Salary: Commensurate with experience

PAX Resource Consulting, a rapidly growing company specializing in independent medical evaluations and medical review services, is seeking a highly motivated Administrative Assistant / Medical Records Coordinator for our medical/legal office in central Phoenix, Arizona. We are looking for an experienced, professional who excels in customer service and administrative tasks utilisées services to insurance carriers, third‑party administrators, self‑insured employers, and law firms.

Join our team and be part of a dynamic, expanding company with offices in Phoenix and Albuquerque.

• Data Processing:
  Data entry, data preparation, tracking, and documentation.
• Client Communication:
  Frequent interaction with clients, physicians, and examinees via phone and email.
In-Office Exams:
Assist in chaperoning medical exams.
• Compliance:
  Ensure adherence to HIPAA regulations.
Scheduling:
Manage appointment calendar and maintain exam room preparations.
• Medical Records:
  Organize, scan, copy, and upload medical records and legal utils, documents.
• Report Formatting:
  Assist in formatting physician reports and dictation.
• General Office Duties:
  Filing, answering phones, and preparing exam rooms.

• Experience:
  
  Minimum of three years in clerical or customer service roles (or equivalent experience).
• Education:
  
  High School Graduate (minimum).
• Licenses:
  Valid Driver’s License required.
• Language:
  English/Spanish is a plus.

• Proficient in Microsoft Word, Excel, and general internet usage.
• Strong attention to detail and accuracy.
• Customer Service:
  Excellent communication skills with a professional, courteous approach.
• Ability to follow instructions and manage time effectively.
• Experience with medical terminology or insurance claims a plus.
• Experience in a medical, legal office, insurance industry, or workers’ compensation setting is preferred.
• Ability to work independently and meet
  
  ERE deadlines with minimal supervision.
• Bi-lingual English/Spanish is a plus.

Seniority level: Mid-Sen voll level

Employment type: Full‑time

Job function: Health Care Provider

Industries: Insurance