Payroll Specialist

Key Responsibilities

• Process end-to-end multi-state, bi-weekly/weekly/semi-monthly payroll for 6000+ employees.
• Ensure compliance with federal, state, and local tax regulations, wage and hour laws, and company policies.
• Maintain accurate employee payroll records, including new hires, terminations, bonuses, garnishments, and deductions.
• Prepare and file payroll tax reports, including quarterly and annual filings (e.g., 941s, W-2s, 1099s).
• Coordinate with HR and Finance teams to ensure accurate benefits, deductions, and timekeeping data.
• Reconcile payroll-related general ledger accounts and assist in month-end close processes.
• Research and resolve payroll discrepancies and respond to employee inquiries regarding payroll issues.
• Stay up to date on changes in payroll laws and regulations across multiple states.
• Assist in audits, including internal, external, and governmental audits.

• 3+ years of payroll experience, with a strong focus on multi-state payroll processing.
• Knowledge of payroll tax regulations at federal, state, and local levels.
• Strong Excel skills and attention to detail.
• ADP preferred.
• Excellent organizational and time-management abilities.
• Ability to handle sensitive and confidential information with discretion.
• Strong communication and problem-solving skills.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign‑born residents, and veterans to apply.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain information about the position as confidential, to the fullest extent permitted by law, and to limit disclosure of that information only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening, and…