Transportation Administrator

The Transportation Administrator is responsible for planning, coordinating, and executing over the road shipments to ensure timely, cost-effective movement of equipment between branches and customer locations. This role manages internal fleet scheduling and third-party logistics providers (3PL), ensures regulatory compliance, and maintains accurate transportation documentation.

Hourly wage: $29 - $32 per hour

Essential Functions:

• Plan, coordinate, and optimize daily shipping schedules, evaluating route efficiency and cost effectiveness.
• Secure competitive over the road freight quotes and negotiate with brokers and carriers as needed.
• Assign appropriate transport equipment based on load specifications, dimensions, and regulatory requirements.
• Dispatch company drivers and coordinate third party carriers (3PL) when necessary.
• Generate and process Bills of Lading (BOL) and other shipping documentation within the ERP system.
• Track, trace, and proactively communicate shipment status updates to stakeholders.
• Process transportation related work orders and freight invoices.
• Review and process driver timesheets for accuracy and payroll submission.
• Ensure compliance with DOT regulations, permitting requirements, and company policies.
• Participate in continuous improvement initiatives and complete required training programs.
• Analyze transportation processes to identify cost savings, efficiency gains, and service improvements. Develop and maintain standard operating procedures (SOPs).
• Support Asset Management by investigating and resolving equipment discrepancies within the Warehouse Management System (WMS).
• Perform additional duties assigned to support operational needs.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Required Qualifications:

• High School Diploma or equivalent required.
• Minimum of 3 years of experience in transportation coordination, scheduling, or logistics operations.
• Minimum of 1 year of experience utilizing logistics or transportation management software.
• Experience working with 3PL providers and managing internal fleet dispatch.
• Strong problem-solving and analytical skills with attention to detail.
• Excellent written and verbal communication skills with internal and external stakeholders.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Ability to work independently while exercising sound judgment and decision-making.
• Strong time management and organizational skills.
• Working knowledge of freight markets, 3PL coordination, and internal fleet routing.
• Understanding of inventory management and asset allocation processes.
• Proficiency in Microsoft Office Suite. Experience with ERP, WMS, and logistics software preferred.

Preferred Qualifications:

• Experience securing oversize height permits.

To view our company benefits, please visit our careers site at:

#IL123