Office Assistant I​/II

Kings County Behavioral Health and Human Services Agency are currently seeking qualified individuals for the position of:

$36,150.40 - $44,116.80 Annually (Level I)

$38,750.40 - $47,299.20 Annually (Level II)

We’re looking for full‑time Office Assistants to support the daily operations of County services. In this role, you’ll assist the public in person, by phone, and through email; route calls and mail; prepare and process documents; maintain files and records; and provide essential clerical support using department‑specific tools and procedures. This position offers the opportunity to build strong administrative skills, learn a variety of office tasks, and contribute to efficient, high‑quality service within our departments.

If you’re organized, detail‑oriented, customer‑focused, and ready to grow in a supportive environment, apply today!

• Performs a variety of general and/or department specific clerical and administrative duties in support of an assigned department, division, or unit.
• Answers a high volume of incoming telephone calls and e‑mails; provides information and answers questions; addresses issues and concerns from members of the public, vendors, and County staff; takes and conveys messages; refers issues to the appropriate staff or department; greets visitors and residents at County facilities; schedules appointments for customers; distributes literature pertaining to County services and events.
• Composes, types/keyboards and processes a variety of rough draft and final documents, such as general correspondence, memos, statistical or other charts, graphs or reports, presentations, staff reports, budget reports, community outreach materials, flyers, postcards, directories, invitations, commendations, manuals, forms, schedules, invoices, logs, work orders, contract documents, vendor agreements, and requisitions; proofreads, edits and corrects prepared materials, ensuring accuracy, completeness, compliance with department policies, and correct grammar, punctuation and spelling;
  
  receives, processes, and tracks documents such as permit applications, contract agreements, proposals, plan submittals, insurance certificates, subpoenas, summons, petitions, public records requests, claims and/or departmental specific paperwork.
• Creates, organizes, archives, scans, copies, maintains, and retrieves records, documents, reports, and files; maintains and/or establishes filing systems; audits files for compliance with federal, state, and local laws and records retention schedules.
• Collects, opens, and distributes incoming mail, packages, email communications, correspondence, reports, requests for service, and complaints to appropriate staff.
• Performs a wide variety of routine and/or repetitive tasks, such as filing, billing, and collecting, receipting, reconciling fees or other payments, preparing work orders; enters, edits and retrieves data and prepares regular or special reports; may perform high volume production typing/keyboarding/data entry.
• Prepares, processes, and maintains various departmental files and retrieves records; maintains confidentiality of department records.
• Takes and prepares minutes of meetings or conferences; sets‑up rooms including beverages and refreshments; checks in attendees; and clears or cleans up rooms at the conclusion of the event; may serve as an assistant to an advisory or other board, as assigned.
• Prepares, maintains, verifies, and processes a variety of accounts payable and/or accounts receivable documents;
  Maintains and updates related spreadsheets and records.
• Assists with fleet management; distributes vehicles; ensures keys are returned; manages gas cards and receipts.
• Following established checklists, completes building walkthroughs to check for any maintenance and/or repair needs including but not limited to doors, lights, floors, and accessibility; creates and processes work orders for necessary repairs.
• Provides assistance to department manager in their day‑to‑day activities; follows up with tasks assigned including maintaining calendars.
• Process criminal history and background checks for prospective employment and training service clients;…