Legal Secretary​/Entry-Level Paralegal

Position Summary

We are seeking a highly organized Legal Secretary or Entry-Level Paralegal to support a fast-paced legal–medical practice. This role focuses on scheduling, coordination, case tracking, records management, and basic financial reconciliation. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple workflows simultaneously.

• Schedule and coordinate medical–legal appointments, conferences, and deadlines
• Track case status from intake through completion and maintain accurate logs
• Receive, organize, and process medical and legal records
• Coordinate record requests with attorneys, facilities, and vendors
• Reconcile invoices, charges, retainers, and payments against case files
• Assist with document preparation, correspondence, and file maintenance
• Update internal systems to ensure real-time case and billing accuracy
• Communicate professionally with attorneys, medical offices, and staff

• Strong customer service skills
• Must be energetic and a people-person
• Eager to help grow the business and bring on new clients/business
• Entry-level paralegal certificate or relevant administrative/legal experience preferred
• Strong organizational and time-management skills
• High attention to detail and accuracy
• Comfortable handling confidential information
• Proficiency with Microsoft Office and Excel
• Ability to learn internal workflows and adapt quickly in a deadline-driven environment

• Experience with legal case management or medical records
• Basic understanding of billing, invoicing, or accounts reconciliation
• Strong written and verbal communication skills

Full-time

Monday-Friday

Growth opportunity within a specialized legal–medical practice