Administrative Assistant

Purdue Northwest's TRIO Educational Talent Search Program (ETS) is seeking an Administrative Assistant to join their team. The TRIO ETS Administrative Assistant provides essential administrative, clerical, organizational and operational support to ensure the effective implementation of the program’s services and compliance with U.S. Department of Education TRIO regulations. This position supports the TRIO ETS team through student record management, financial documentation, communication coordination, and logistical support for program events, workshops, and travel.

The Administrative Assistant position is a critical part of the professional learning community that is expected to provide and perform a variety of administrative tasks.

Pay:

• $15.00 - $18.00

Schedule:

• Maintaining program calendars, scheduling meetings and events
• Arranging travel
• On-boarding prospective students into the database
• Organizing file folders of program participants
• Ordering materials for the program
• Creating mailing lists
• Provide visitors, parents, faculty, students, and staff with exceptional customer service, hospitality, and proactive problem solving measures
• Developing and maintaining an office environment that is conducive to professionalism
• Creating a productive climate and environment for students and staff on campus

• Full benefits – Medical, Dental, Vision, Short Term Disability, Retirement, Life Insurance and more
• Tenpaid vacation days first year of employment
• University paid and matching contribution to retirement
• University contribution to Health Savings Account –
  • Plus, a chance to earn more through participating in University Wellness Initiatives
• Employee Wellness Programs
• Tuition remission for you,your spouse and dependent children at any Purdue campus

One year previous administrative assistant experience in an office setting.

Strong organizational skills and attention to detail.

Demonstrated ability to manage multiple priorities and meet deadlines.

Excellent written and verbal communication skills.

Microsoft Office Suite (Word, Excel, PowerPoint), Canva, database systems, and digital filing systems.

Familiarity with TRIO or similar college access programs preferred.

Sensitivity to the needs of low-income, first-generation student populations.

Demonstrated ability to handle confidential and sensitive documents

Ability to work independently, display strong decision-making, good judgment, excellent organization skills, and ability to multi-task, prioritize requests, and meet deadlines in a fast paced environment

Demonstrated knowledge of maintaining an information database and complex records

Ability to comply with university, financial, and program policies and procedures

Excellent verbal and written communication skills, and ability to work with a diverse group of people

Proficiency in Microsoft Office, Outlook, Excel, Google Docs, Social media outlets and Internet use

Must have the ability to supervise student workers

Must have ability to work with a diverse population

Professional references will be verified prior to any offer of employment. Employment is contingent upon completion of successful background check along with a motor vehicle records check if applicable.

Purdue University Northwest is an equal opportunity/equal access university.