Property Coordinator

Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees.

Help us achieve our vision of being the best place to raise a child and age successfully. Be The Reason

• Job :
  Property Coordinator
• Union: CUPE Local 5167
• Job Description  #: A1764
• Close date:
  Interested applicants please submit your application online at  by 4:00 p.m. on February 4, 2026.
• Vacancy type:
  This posting is for an existing vacancy.
• Internal applicants should apply with your work e-mail address. External applicants are considered only after the internal posting process has been completed. Only applicants chosen for an interview will be contacted.

Reporting to the Manager, Real Estate Services, negotiates the acquisition, disposal and lease of high profile, sensitive and/or complex properties in accordance with the City’s Portfolio Management Strategy. This will include a variety of interests in land such as license/leases, easements, and other types of contractual covenants.

• Co-ordinate and negotiate sales, acquisitions or land exchange agreements.
• Co-ordinate and negotiate Licence and Lease agreements.
• Monitor the Licence/Lease portfolio and negotiate renewals.
• Liaise with relevant staff (Planning, Engineering, and associated consultants) to resolve issues.
• Request and review property appraisals; where necessary, request revisions or updates.
• Co-ordinate and negotiate Rights of Way, Temporary or Permanent Easements, Permissions to Enter, Temporary Use Agreements, extensions to/or renewal of existing contractual covenants.
• Advise relevant client department as to progress of negotiations, provide continued follow-up throughout project and relate terms/conditions of agreements.
• Provide advice/guidance to City departments on real estate policies and procedures.
• Prepare Offers, Options, Tenders, Agreements or Settlements and liaise with Legal Services Division to refine terms/conditions of legal documents.
• Prepare detailed reports with recommendations to Departmental Managers, City Clerk, Standing Committees and/or Council.
• Prepare detailed reports, correspondence, compile real estate/lease data and statistics.
• Attend Council and Committee meetings, as required.
• Attend public consultation meetings requiring Corporate Real Estate Office attendance/representation.
• Receive and respond to inquiries received from general public, lawyers, real estate companies, City departments, Provincial agencies and/or elected officials; facilitate positive relationships and networks.
• Participate in real estate policy development and improvement.
• Work in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.
• Perform other duties as assigned which are directly related to the major responsibilities of the job.

• Successful completion of a university degree or community college diploma in a related discipline such as urban and regional planning, economics, law, business administration, and/or possess an equivalent combination of considerable related experience and education.
• Member of, or eligible member in good standing with the Appraisal Institute of Canada (CRA or AACI) and/or the International Right of Way Association (SRWA), or alternatively have completed the majority of the general and core course requirements and are working towards designations in one of these fields, or have a combination of education and related work experience.
• Progressive experience in the field of public administration with diversified experience in real estate appraisal, property valuation, acquisition and management of real estate, as well as experience in dealing with the public.
• Progress…