Administrative Assistant

Unit Summary

The Ron Joyce Children’s Health Centre (RJCHC) is an HHS outpatient facility housing the McMaster Children’s Hospital (MCH) programs of Autism Spectrum Disorder, Developmental Pediatrics and Rehabilitation, Child and Youth Mental Health (Hamilton), and the Prosthetics and Orthotics Services. Situated on the Hamilton General Campus, the RJCHC has approximately 300 staff and delivers a total of 70,000 on site and community based visits per year.

The RJCHC is committed to delivering the best care for all and ensuring all in contact with the centre experience service excellence. Community integration and development of meaningful partnerships are key focuses for the RJCHC.
Position Summary
The Administrative Assistant provides administrative support to the Clinical Director, Clinical Manager and Leadership team of the Autism Spectrum Disorder Program, McMaster Children's Hospital. The Administrative Assistant is responsible for organizing schedules, meetings, program files, entering statistical data, running statistical reports, and problem solving day to day issues. The Administrative Assistant is responsible for processing all Human Resource requests for the program.

All other duties as assigned.

Schedule Work Hours

Monday to Friday, Days

This position is temporary until March 2027.

Qualifications

1. Graduate of Community College or equivalent
2. Excellent computer skills: including all Microsoft applications e.g. Outlook, Word, PowerPoint, Excel
3. Effective communication and interpersonal skills within a professional environment
4. Effective problem solving skills
5. Demonstrated management/administrative skills
6. Demonstrated ability to work on own initiative, organize and establish priorities
7. Demonstrated ability to meet project and task deadlines
8. Demonstrated ability to develop systems that create efficient workflow
9. Tact and discretion in dealing with confidential matters
10. Demonstrated ability to function in a fast-paced, challenging, complex environment
11. Typing speed 60 words per minute
12. Willingness to participate in a criminal reference screening process
13. Fluency in French will be considered an asset
14. Must be able to obtain a valid Vulnerable Sector Screen (VSS)

Guidelines

Hamilton Health Sciences fosters a culture of patient and staff safety, whereby all employees are guided by our Mission, Vision, Values, and Values Based Code of Conduct. Hamilton Health Sciences is a teaching hospital and all staff and physicians are expected to support students and other learners.

To be considered for this opportunity applicants must apply during the posting period. All internal and external applicants may ONLY apply via the Careers website. This job posting is for an existing vacancy.

Hamilton Health Sciences is an equal opportunity employer and we will accommodate any needs under the Canadian Charter of Rights and Freedom, Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact Human Resources at , Ext.

46947 for assistance. If the applicant requires a specific accommodation because of a disability during an interview, the applicant will need to advise the hiring manager when scheduling the interview and the appropriate accommodations can be made.

This competition is open to all qualified applicants, however, qualified internal applicants will be considered first. Past performance will be considered as part of the selection process. If you are a previous employee of Hamilton Health Sciences, please note: the circumstances around an employee's exit will be considered prior to an offer of employment. Proficiency in both Official Languages, French and English, is considered an asset.