Conference and Events Coordinator

Conference and Events Coordinator

Status: Full Time
Hours: Monday – Friday, 35 hours/week (evening & weekend work required)
Home Campus: Fennell (fully on-site)
Rate of Pay: Payband H (Start Rate: $37.34 per hour)
Vacancy Status: 1 vacancy available
Posting Date: January 20th, 2026
Closing Date: February 2nd, 2026 at 7:00pm EST

Preference will be given to qualified employees within the Full Time Support Staff bargaining unit, Appendix D (6 consecutive months in Appendix D status) and RPT employees who have passed probation at Mohawk College.

We believe the rich diversity among our students and the communities we serve should be reflected within our workforce. As educators, we believe it is important to act and show leadership in advancing the principles of reconciliation, equity, diversity, and inclusion in our community.

Job Summary

Under the direction of the Supervisor, Conference, Events and Residence Services, the Conference & Events Coordinator is responsible for supporting the day-to-day coordination of event operations and logistics, ensuring the successful execution of events and activities on campus. This includes arranging space scheduling, catering, audiovisual requirements, and setup logistics, while maintaining clear communication with the Supervisor and other campus partners.

The Conference & Events Coordinator collaborates with Housekeeping, Catering, Facilities, Campus Security, IT, and other college departments to ensure all events are delivered safely, efficiently, and in alignment with college policies and standards.

In collaboration with the Supervisor, acts as a key contact between film, television, and commercial production companies and the college during the period of production. In this capacity, the Conference & Events Coordinator ensures smooth facilitation of filming activities, balancing the needs of the production with the safety, interests, and operational requirements of the college.

In support of the Supervisor and Manager, the Conference & Events Coordinator assists with the Summer Camp program, contributing to the planning and coordination of camp registration, marketing, daily camp operations, and program logistics. The Conference & Events Coordinator helps maintain a safe, engaging, and positive camp environment consistent with the college’s mission and standards of excellence.

The role supports camper registration, parent communication, and scheduling, and assists with implementing health and safety procedures, behavior management practices, and emergency response protocols under the guidance of the Supervisor.

This position requires strong organizational skills, attention to detail, effective communication, and a commitment to providing exceptional service in a dynamic, collaborative campus environment. The Conference & Events Coordinator maintains accurate event records to support budget tracking and assists the Supervisor by providing feedback on event outcomes and the impact of marketing initiatives on operational success.

What you’ll be doing:

Operational Coordination & Planning

Conferences

• Quote, plan and execute conferences, ensuring seamless coordination of all logistics including scheduling, catering, audiovisual, and facilities setup.
• Prepares accurate quotes and collaborates with the food service provider to develop customized menus for conference and event clients, ensuring a clear understanding of dietary needs, service requirements, and budget considerations.
• Serve as the primary liaison between clients, internal departments, and external vendors.
• Develop and implement event schedules, themes, and logistical plans to ensure successful outcomes.
• Coordinate on-site event operations, balancing multiple complex events simultaneously.
• Develop advertising, marketing, and promotional strategies to attract conference clients.
• Collaborate with partners such as Chartwells and Campus Living Centres for catering and accommodations.
• Purchase and/or rent all necessary supplies/equipment for the conference.
• Ensure all event operations comply with College policies, safety, and accessibility standards.

Film

• In collaboration with the Supervisor, Conference, Events & Residence…