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Office Administrator/ Coordinator Admin Assistant

Front Desk Information Clerk – Athletics and Recreation

Job in Halifax, Nova Scotia, Canada
Listing for: Saint Mary’s University
Full Time, Part Time position
Listed on 2026-02-28
Job specializations:
  • Administrative/Clerical
    Office Administrator/ Coordinator, Admin Assistant
Salary/Wage Range or Industry Benchmark: 40713 - 46728 CAD Yearly CAD 40713.00 46728.00 YEAR
Job Description & How to Apply Below

Discover

The Opportunity

Halifax, NS Administrative Entry Level Full-time

Date Posted: February 27th, 2026

Posting

Department: Athletics and Recreation

Type of Employment: Permanent, Full-time

Group Affiliation: Bargaining Unit 179, Group 5 ($40,713 - $46,728 annually)

At Saint Mary's University, you will be surrounded by a talented and dedicated team of professionals committed to accessibility, diversity, and the provision of a positive and supportive learning environment. We recognize the importance of the contribution and growth of each individual in the University's success. We are currently looking to fill the position of Front Desk Information Clerk to join our Athletics and Recreation team.

What we offer

As a team member at Saint Mary's, we are proud to offer many benefits. Some of these include:

  • Competitive compensation
  • Comprehensive benefits package
  • Defined Contribution Pension plan
  • Vacation
  • Summer hour schedule
  • Monday (2:30pm-10:30pm) Tuesday (11:30am-7:30pm) Wednesday/Thursday (Off) Friday (7:00am-3:00pm) Saturday (7:45am-3:45pm) Sunday (12:30pm-8:30pm)

    • Job Information and Responsibilities

    Under the direction of the Assistant Director of Athletics & Recreation, the Front Desk Information Clerk will:

  • Provide customer service to internal and external clients.
  • Provide information to current and potential customers on the services the facilities offer.
  • Provide access services and support to the Athletics & Recreation facilities and ensures adherence to departmental policies and procedures.
  • Oversee day to day activities of the Front Desk and facilities, and ensures work assigned to part-time staff is completed.
  • Works collaboratively with the Athletics & Recreation team to ensure the timely, accurate and effective delivery of service.
  • Sells and processes SMUFit memberships, Summer Camps registration, Active Living Registrations, Squash Clinics, Classes, Trainer Programs and locker rentals. Completes forms, prepares invoices, and receives payments, issues supplies and locker numbers.
  • Completes facilities operation event tasks and facilities operations' tasks.
  • Prepares requisitions for signature or uses P card for office supplies, laundry, chemicals, etc. for the Front Desk area.
  • Prepares the facilities to open each day by counting cash, setting up front desk area, turning on washers and dryers, opening weight room, turn steam room on, checking spa area, walking about to check entire building for set ups, general issues and maintenance issues, etc.
  • Prepares the facilities to close each day by counting cash deposits and completing cash reconciliation report, turning off washers and dryers, closing weight room, checking tasks completed by operations, and front desk staff, etc. Ensures that the facilities are secure by checking all entrances and making sure that the building is empty.

    • The Collective Agreement can be viewed Here.

    Experience and Education Requirements

    To be the successful Front Desk Information Clerk you will have:

  • High School completion.
  • Community College in a related field of study an asset.
  • Proven customer service experience, with minimum one-year related work experience.
  • Ability to function independently and as part of a team.
  • Excellent customer service skills.
  • Strong communication skills.
  • Cross cultural working experience.
  • Experience with POS an asset.

    • Application Details

    Apply for this opportunity online using our online application system through Career Beacon. Click on "Apply Now" and complete all required information fields. Qualified candidates should submit the following with their application:

  • Resume
  • Cover Letter
  • Three Professional References

    • Late applications may not receive consideration. We appreciate all applications and note that only candidates selected for an interview will be contacted. No telephone calls please.

    At Saint Mary's University, equity and diversity are integral to excellence and enrich our community. As an institution committed to fostering an environment of inclusion and respect, we welcome applications from women, Indigenous peoples, racialized persons/visible minorities, persons with disabilities, persons of minority sexual orientation or gender identity and others who might contribute to the growth and enrichment of our community.

    Applicants are encouraged to self-identify. If you require accommodations during the recruitment process, please contact Talent Acquisition at

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