Administrative Assistant II, Pharmacy

to apply as an internal applicant.

Req : 216853
Department/Program: Pharmacy Distribution, Pharmacy
Location: Halifax
Type of Employment: Permanent Hourly PT (20% FTE) x 1 position(s)
Start Date:
Union Status: NSGEU Off&Cler, Admin Professionals Bargaining Unit
Compensation: $23.6572 - $26.7684 /hour
Closing Date:
March 5, 2026 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities.

We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization.

There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country.

We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2

SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

Reporting to the Director of the Pharmacy and working closely with the Pharmacy Residency Program Coordinator, the administrative assistant provides high quality secretarial, administrative and organizational support. Duties include, but are not limited to:
Maintain and distribute resident rotation schedules;
Track resident memberships;
Update resident files;
Track resident rotations;
Maintain administrative processes and documents necessary for administration of the residency program;
Prepare agendas and minutes;
Answering phone calls and emails;
Manage office filing system;
Purchase and management of supplies;
Provide assistance to the Program Director and Coordinator for the Program Advisory Committee;
Schedule appointments and meetings;
Photocopying;
Processing mail;
Liaise with outside organizations;
Other related duties as assigned.

Hours of Work

Monday - Friday 7-hour shifts

Your Qualifications

• Minimum High School Diploma or GED required.

• Graduate of a recognized Office Administration Program required.

• Minimum six (6) months related administrative experience required.

• Medical terminology, preferred.

• A combination of equivalent education and experience may be considered.

• Experience with Postgraduate and Undergraduate Professional Education programs preferred.

• Working knowledge of Microsoft Office and Microsoft 365 and other computer programs/technology required.

• Keyboarding skills minimum of 40 wpm required, 60 wpm is preferred (testing may be required).

• Strong working knowledge of Excel and Outlook required.

• Experience with One
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