Administrative Assistant II, Department of Pediatrics; Division of Medical Genetics

to apply as an internal applicant.

Req : 217214
Department/Program: Administrative Assistants & Pediatrics, Administrative Assistants & Pediatrics
Location: Halifax
Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)
Start Date: ASAP
Union Status: NSGEU Off&Cler, Admin Professionals Bargaining Unit
Compensation: $23.6572 - $26.7684 /hour
Closing Date:
March 12, 2026 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities.

We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization.

There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country.

We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2

SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

Reporting to the Chief Operating Officer, the Administrative Assistant provides administrative support to designated physicians of the Division of Medical Genetics within the Department of Pediatrics. Responsibilities include, but are not limited to:
Typing and proofing letters and memos;
Answering phones;
Scheduling meetings;
Updating and maintaining Physician’s calendars and academic schedules;
Entering data;
Conducting library and internet searches;
Taking meeting minutes;
Maintaining office filing systems;
Preparing Power Point presentations and posters;
Making travel arrangements;
Preparing articles for publication;
Arranging teleconferences;
Preparing research proposals;
Maintaining research records and accounts;
General office duties, Other related duties as assigned.

Hours of Work

Monday to Friday; 7.0 hour shifts, 70 hours bi-weekly. 8:00-4:00 or 8:30-4:30.

Your Qualifications

• Minimum High School Diploma or G.E.D. required.
• Graduate of a recognized Office Administration Diploma program required.
• A combination of equivalent education and experience may be considered.
• Minimum six (6) months of related administrative experience required. Related experience is demonstrated by candidates who possess general office assistant experience. One (1) year of experience is preferred.
• Working knowledge of Microsoft Office and other computer programs/technology is required.
• Excellent multitasking, organizational and prioritization skills required.
• Proven team player with excellent communication and…