Administrative Assistant to Manager, Garron Centre

to apply as an internal applicant.

Req : 215079
Department/Program: Garron Center Child and Adolescent MH, Mental Health And Addictions
Location: Halifax
Type of Employment: Temporary Hourly FT short-assignment (100% FTE) for 6 months x 1 position(s)
Start Date: February 2026
Union Status: Non-union, Management/Non Union Bargaining Unit
Compensation: $22.7873 - $28.4842 /hour
Closing Date:
February 11, 2026 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities.

We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization.

There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country.

We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2

SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

Accountable to the Clinical Managers, the Administrative Assistant provides high level support to the Clinical Managers of the Garron Centre for Child & Adolescent Mental Health and Emergency Mental Health & Addictions Service/Specific Care Clinics/FUNDS and maintains a high degree of confidentiality with all issues. The incumbent contributes to a high functioning team environment, and provides general administrative coverage in the absence of other support staff.

Responsibilities include, but are not limited to:
Creates written correspondence and proofreads/edits material for accuracy; ; developing Excel spreadsheets;
Types/transcribes reports photocopying and distributes accordingly;
Provides administrative support to committees chaired by the Managers;
Provides logistic and organizational support for conference planning including arranging travel, booking and expense recovery;
Organizes and maintains electronic and hard copy filing system including personnel files and recruitment processes;
Support for recruitment and human resource initiatives;
Assists with budget tracking and monitors financial expenditures, as required;
Assists in the development of reports, including gathering and compiling information;
Answers telephone/e-mail inquiries and communicates messages and information accurately with follow-up, as appropriate;
Other related duties as assigned. The Administrative Assistant also provides high quality administrative and organizational support for…