Office Services Concierge​/Administrative Assistant

Position: Office Services Concierge/Administrative Assistant | 12 month contract |

Overview

At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.

An enthusiastic and dedicated individual is required for an Office Services Concierge/Administrative Assistant at our Halifax office. The successful candidate will work in a professional environment providing support to the office, fulfilling catering requests and covering for reception, as directed by the Office Manager.

This position is deemed to be essential and required to be performed in office.

What you will do

• Coordinate meetings, including booking of meeting rooms through Outlook and electronic schedule management system
• Arrange for required catering, reconfigure the layout of boardrooms and meeting rooms to accommodate meetings and events, and video conference requirements
• Seek out new, cost-effective vendors to provide guests and colleagues with more catering options and value
• Monitoring and maintaining supplies
• Conduct daily spot checks of all meeting rooms, serveries and the Kafé to ensure that the office supply inventory is complete
• Maintain and tidy coffee machines and serveries
• Assist with our Conference Floor’s A/V needs and provide A/V support to internal, client and external meetings (training provided)
• Maintain and re‑stock first‑aid kits monthly
• Assist with print jobs, scanning, etc
• Back‑up with coding invoices in payable system (Coupa)
• Primary back‑up to receptionist
• Other administrative duties, as required

What you bring to the role

• High School Diploma
• 1‑2 years of work experience in Customer Service/Office Administration
• Experience using the Microsoft suite of applications (Word, Excel, Adobe Acrobat and PowerPoint)
• Knowledge of Microsoft Teams
• Excellent customer service and interpersonal skills
• Professional attitude and approach are a prerequisite
• Well‑organized, capable of and interested in taking initiative
• Ability to prioritize work and to work under pressure to meet strict deadlines
• Discretion and the ability to handle confidential material appropriately
• Basic A/V skills and/or a keen willingness to learn
• Timely in responding to inquiries and requests and willingness to elevate where appropriate
• Demonstrated initiative to resolve client issues where appropriate
• Ability to work as a member of a team, as well as independently
• Service and detail oriented, takes pride in completing tasks efficiently and effectively
• Must be able to work with all levels of professional staff

Providing you with the support you need to be at your best Our Values, The KPMG Way

Integrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters

KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier‑free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice.

Adjustments

and accommodations throughout the recruitment process

At KPMG, we are committed to fostering an inclusive recruitment process where all candidates can be themselves and excel. We aim to provide a positive experience and are prepared to offer adjustments or accommodations to help you perform at your best. Adjustments (informal requests), such as extra preparation time or the option for micro breaks during interviews, and accommodations (formal requests), such as accessible communication supports or technology aids, are tailored to individual needs and role requirements.

You will have an opportunity to request an adjustment or accommodation at any point throughout the recruitment process. If you require support, please contact KPMG’s Employee Relations Service team by calling

AI Usage

Weembrace the use of artificial intelligence (AI) to enhance the candidate experience and streamline our recruitment processes. AI tools may help with organizing applications or surfacing relevant qualifications. However, no hiring decisions are made using AI. Every hiring decision is made by our hiring managers and recruitment professionals, who are equipped with training that empowers them to use these tools responsibly.

AI technologies used in our recruitment process undergo detailed risk assessments, including security and privacy requirements, that align with KPMG’s Trusted AI framework.

We believe technology should empower human judgment, not replace it. It’s one of the many ways we’re delivering on our vision of being a technology‑first, people‑driven firm.

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