Accounting Support Representative Job Halifax area,Nova Scotia Canada,Accounting

10865

Accounting Support Representative

Job Posting

Halifax Regional Municipality is inviting applications for the temporary, full-time (up to 24 months) position of Accounting Support Representative in Finance & Asset Management.

Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy, and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities and 2

SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application.

An Accounting Support Representative (ASR) is responsible for timely and accurate processing of payment for HRM invoices. In response to requests from business units, agencies, board and commissions and external vendors, they have a direct and immediate impact on the timelines and integrity of information recorded in HRM’s financial statements while also ensuring that invoices and other payments adhere to HRM policies regarding delegated authority and appropriate signing authority.

ASRs are responsible for processing over 100,000 invoices on an annual basis, as well as the processing of local travel claims for all Business Units.

ASR’S play an important role in maintaining the financial reputation of the municipality. Accuracy is an essential part of the role, as the potential impact of mistakes can be great. The inputting of invoices and cheque requests directly impacts the cashflow of the municipality, and errors could result in improper payments which could result in time and effort to try to reclaim money and negatively impact the reputation of the municipality.

Further impacts can be felt in the financial reporting of the municipality, which is directly impact by the recording of invoices and journal entries. ASR’s are an important point of contact for external vendors and internal Business Units and therefore must represent HRM with a high standard of professionalism and quality customer service.

DUTIES AND RESPONSIBILITIES:

The ASR acts as the first point of contact for external vendors, receiving inquiries in regard to vendor accounts and invoices and therefore must represent the Halifax Regional Municipality with a high standard of professionalism

Works independently, effectively organizes, prioritizes, and problem solves multiple tasks to meet deadlines

Demonstrates ability to manage stressful situations while maintaining a professional manner with vendor complaints regarding unresolved invoices. Provides concise and accurate information and follows up in a timely manner to ensure vendor satisfaction

Accurate processing, tracking and adhering to The Requirement to Pay Lien on behalf of CRA and Receiver General, that is imposed against a HRM vendor who has monies owing to CRA. Failure to pay the Receiver General the amounts required renders HRM liable to pay those amounts to Receiver General.

Working in collaboration with HRM Revenue and Collections Department, coordinating to recover monies owed to HRM from Property Owners, Businesses and Organizations, therefore decreasing HRM outstanding accounts receivable, increasing HRM’s cash flow.

Ensure compliance with HRM Procurement and Accounting Polices. Advises and educates Business Units and vendors about said polices.

Receives all capital invoices and determines who to distribute to for further project progress payments and holdback release invoices.

Resolves invoice issues (such as those that do not meet HRM Polices, Procedures and Standards) by following up with vendors, clients, and other HRM Business Units.

Participates in projects with other departments to improve performance and service delivery, serving as an SME for Accounts Payable issues.

Assists in quality assurance initiatives by training, coaching, and educating other ASRs to improve quality of responses and actions taken; also provides vacation cover offs for other team members

Receives information in the form of inquiries,…


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