Human Resources Coordinator

Brief Description

The Human Resources Coordinator provides mid-level support across HR operations, employee relations, and recruitment activities. This role serves as a key point of contact for employees and applicants, coordinates day-to-day HR processes, and supports HR leadership in maintaining compliance, fostering employee engagement, and ensuring smooth HR workflows. The HR Coordinator bridges the gap between administrative HR support and higher-level HR generalist responsibilities.

Moore is a data-driven constituent experience management (CXM) company achieving accelerated growth for clients through integrated supporter experiences across all platforms, channels, and devices. We are an innovation-led company that is the largest marketing, data, and fundraising company in North America, serving the purpose-driven industry with clients across education, association, political, and commercial sectors.

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• Serves as the first point of contact for employees, visitors, and job applicants, ensuring a professional and welcoming environment.
• Greets and directs visitors, maintains the visitor log, and issues visitor badges in compliance with facility security policies.
• Responds to routine HR inquiries and schedules employees with HR leadership or HR Generalist as needed.
• Assist employees with navigating HR systems, benefit information, and company portals.
• Coordinates recruitment activities such as posting job openings, screening applications, and scheduling interviews for hiring managers.
• Maintains timely communication with candidates and ensures a positive applicant experience.
• Conduct employment verifications and support pre-hire processes such as background checks and document collection.
• Prepares onboarding materials, sets up new hire badges, assists with orientation logistics, and ensures completion of all required new-hire forms.
• Updates and maintains accurate employee records in the HRIS system, including new hires, status changes, and personnel documents.
• Assist the HR Generalist and leadership with compliance tasks, including training documentation, policy updates, and required postings.
• Tracks and manages HR related inventory (badges, office supplies, recognition items, forms).
• Help ensure compliance with workplace safety procedures and supports communication with the facility safety committee.
• Provides support during employee meetings, investigations, or follow-ups as directed by the HR Generalist or HR Manager.
• Assist in preparing communication materials such as announcements, policy reminders, and recognition postings.
• Helps coordinate employee engagement events and morale-boosting initiatives.
• Creates and maintains efficient filing systems, ensuring HR documents are organized and accessible.
• Utilizes Microsoft Office Suite for correspondence, reporting, and data entry.
• Manages phone calls and emails, responding professionally and efficiently to inquiries.
• Maintains and organizes the professional front office and HR workspace.
• Performs other duties as assigned.

• Previous experience as an HR assistant, receptionist, or in a related administrative role preferred.
• Familiarity with office equipment such as printers, copiers, and fax machines.
• Experience with HR software (such as UKG) is a plus.
• Strong verbal and written communication skills.
• Excellent customer service skills with a friendly and professional demeanor.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with integrity and professionalism.
• Ability to manage multiple tasks, prioritize, and adapt in a fast-paced environment.
• Problem-solving skills with the ability to work under pressure.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Professional phone etiquette and ability to interact effectively with employees at all levels.
• Bilingual a plus.

• Join the largest marketing and fundraising company in North America serving the nonprofit industry, where we prioritize innovation and professional growth.
• Collaborate with industry subject matter experts with over 5,000 employees across the enterprise.
• To help you stay energized, engaged, and inspired, we offer a wide range of benefits, including comprehensive healthcare, paid holidays, and generous paid time off so you can have the time and space to recharge, pursue your other passions, and be with the people you care about.
• Moore is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.