Technology Operations Coordinator

Job Title:Technology Operations Coordinator

Job Number: 37323

Location: ,NJ

Seeking a technical operations coordinator who will be responsible for producing high-impact presentations for senior leaders and managing day‑to‑day operational support for a technology organization. This position is well-suited for an early‑career professional (roughly 2–4 years of experience) who is exceptionally organized, meticulous, and comfortable turning information into polished, executive-facing PowerPoint materials. In addition, this role handles light operational work, including contractor and vendor onboarding logistics, tracking routine requests, and partnering with IT to ensure basic access and ticket follow-up.

(12 months contract)

The Tech Ops Coordinator will:

• Build, refine, and format professional PowerPoint presentations for leadership updates, business reviews, project briefings, and stakeholder meetings.
• Use visual storytelling principles to create a clear narrative, logical structure, succinct messaging, and intuitive slide layouts.
• Develop and maintain standard slide templates, core charts, and reusable components so materials stay consistent and on‑brand.
• Convert inputs such as notes, emails, spreadsheets, and meeting discussions into clear, structured slides that highlight timelines, decisions, risks, and next steps.
• Enhance existing decks by tightening content, improving visual design, ensuring accessibility, and minimizing back‑and‑forth revisions.
• Support meeting execution, including drafting agendas, organizing pre‑read materials, capturing minutes, tracking action items, and handling follow‑ups.

The Tech Ops Coordinator will also:

• Manage onboarding logistics for contractors and vendors, including start dates, required trainings, distribution list access, and onboarding checklists.
• Monitor onboarding and offboarding progress and keep accurate records in SharePoint, Teams, or similar tools.
• Partner with IT to submit and track basic access requests (for example, applications, shared mailboxes, distribution lists, and permissions).
• Maintain simple trackers for incoming requests, timelines, and deliverables; identify potential blockers early and help drive them to resolution.
• Document and update lightweight SOPs, checklists, and process notes to streamline recurring activities.

• 2–4 years of experience in an operations, administrative, project, or program coordination role (or similar function).
• Advanced PowerPoint capabilities with a strong track record of producing polished, executive‑level presentations (including layout, formatting, charts, and consistent visual design).
• Excellent written and verbal communication skills, with the ability to synthesize information into clear, concise messaging.
• Strong organizational skills, attention to detail, and demonstrated ability to manage multiple priorities and deadlines at once.
• Proficiency with Microsoft 365 tools, including Outlook, Teams, SharePoint, Excel, and Word.

• Experience working with technology, data, analytics, or AI‑focused teams.
• Familiarity with ticketing platforms (such as Service Now, Jira, or similar) for submitting and tracking requests.
• Comfort creating basic trackers and simple visuals in Excel (e.g., tables, charts, and basic formulas).
• Experience maintaining SharePoint sites and document repositories, including file organization and permissions.
• Ability to create simple process diagrams using tools such as PowerPoint, Visio, or Lucidchart.

• Strong presentation development and visual storytelling skills
• Ability to manage stakeholders and follow through on commitments
• Effective prioritization and time‑management capabilities
• Rigorous attention to detail and quality standards
• Process‑focused mindset with an eye for continuous improvement
• Professionalism, discretion, and sound judgment in handling sensitive information

$30-40/hr.