Construction Administrator

Our client is seeking a detail-oriented Construction Administrator to support project management and ensure smooth financial and document control processes across multiple projects. This role serves as the administrative backbone of construction operations, overseeing subcontractor billing, bank requisitions, and Procore documentation.

• Review subcontractor invoices and payment applications to ensure compliance with executed contracts, schedules of values, and budgets; resolve discrepancies with project teams.
• Prepare and submit monthly bank requisitions, including AIA documents, lien waivers, and supporting materials; track funding status and reconcile draws.
• Maintain Procore as the central project platform, updating contracts, change orders, budgets, and project documentation to ensure audit-ready records.
• Support accounting processes, subcontractor compliance tracking (COIs, lien waivers), change order administration, and project meeting documentation.

• 2+ years of construction administration or project coordination experience.
• Procore (or similar software) proficiency.
• Strong understanding of subcontract billing, AIA payment documents, and contract compliance.
• Excellent organizational, communication, and Microsoft Office skills.
• Degree in Construction Management or related field preferred; experience with bank draws and lien documentation a plus.

Construction Administrator
• Hackensack, NJ, US