Assistant Technical Officer

Job Description

Team
- Materials and Logistics (Logistics)

ELIGIBILITY   CRITERIA

MANDATORY

DESIRABLE

Educational Qualification

B.Tech (Electrical/Electronics/mechanical/ aeronautical)

Others

Min. 60% in 10th, 12th and Graduation

Work Experience - Relevant/ Total Years

5-7 years in aviation; if the last employer is an unscheduled airline- 3-5 years of experience.

IT Skills

MS Office, excel, Worked on Aviation Software like AMOS

Behavioural Competencies

Collaborative approach, Good Interpersonal skills, commercial awareness, Time management, vendor Management

Team Management

S. No.

Job

Responsibilities

Tasks Involved

1

Record and maintain original Aircraft and Engine BOEs

a

Check, update and maintain details of all Aircraft such as Lessor name, Owner name, original Engines installed wrt aircraft first import BOE and Invoice, C Of R (certificate of registration) applicability date on BOE Master Sheet and liaise with Custom Handling Agent (CHA) to amend

BOE in case any discrepancy is observed.

b

File, maintain all aircraft and engine BOEs so that they are easily available when required during maintenance check / lease return / GR waiver application cases and avoid wear and tear

c

Coordinate with internally and with CHA to get the amended / revised lessor name incorporated in BOE and customs records.

d

Record amendment in aircraft BOE excel sheet wrt Lessor name changes and keep all the novation letters filed in customs by finance and along with physical copy of BOEs

e

Record all transactions for A/C BOE in Master Sheet such as handover to CHA date and retrieval

to avoid misplacement

f

Check and maintain Engine BOEs for utilization during temporary export, permanent export and lease return or any other query as received from customs

g

Maintain Engine Master sheet to track and record every Import / Export and re-import BOE of an

engine by IGO

2

Checking of C Check (Export & re-import invoice of aircraft)

and preparation of maintenance cost letter for customs

a

Maintain C Check Schedule for all aircraft during a month, as received from C Check team and mark changes in schedule from time to time

b

Liaise with CHA and provide required information in order to generate Aircraft export invoices

c

Cross check export invoices for the correct MRO location, Aircraft registration number, Engine details, Country of origin, Aircraft cost, weight, port of destination as per A/C first import BOE

d

Liaise with C Check team to get A/C re-import invoices released from MROs, Cross check re-import invoice to ensure that details match with export invoice and additional details such as Maintenance cost and ATF rates are correctly computed in the invoice wrt to type of

maintenance check

e

Monitor communications on engine change, cross check engine details on AMOS before getting export invoices from CHA, to be sure that correct serial numbers are used on invoices at the time of export of A/C during any C Check.

f

To prepare maintenance cost declaration letter for re-import of aircraft at Bangalore post C

Check

3

Obtain GR Waiver application for permanent export

/ loan return cases

a

Monitor all mails released from internal customers to identify material requiring GR waiver (especially permanent export, loan return cases, positioning of stock at international bases etc)

b

Maintain GR Waiver master sheet with details of part requiring GR waiver and process timeline

c

Liaise with CHA to get the export invoice released for the items with appropriate export reason and custom value wrt to its previous / replacement import unit

d

Retrieve import BOE and replacement unit BOE (if replacement received in advance) from Finance

e

Supply Treasury team with export invoice and email detailing

f

First import transaction of unit, total BOE value, value to be closed against first import BOE transaction and replacement unit details and its BOE

g

Follow up with Finance for GR Waiver, once received handover original to CHA and file a copy for

record in GR Waiver file

4

Monitoring   Import

/ Export DSR

a

To make sure import and export DSR is received from CHA and freight forwarder (Schenker and DHLE) thrice a week and from CHA every week wrt to prepaid shipments through other freight forwarders like Fed Ex, UPS etc and monitor shipments arrived, cleared and delivered to warehouse

b

Regularly Monitor Key Areas Of DSR Especially Related To

Bill submitted by freight forwarder within timelines.
Bill submitted by CHA to Freight forwarder within timelines.
Following which freight forwarder to submit bills to Indigo within timelines.

c

Follow up on shipments at various destinations wherein the consignee have not custom cleared the shipment due to whatsoever reason and inform User teams for taking up with vendors to

process clearance

d

Import DSR to be worked on Arrival, Clearance and Delivery of consignment to warehouse and monitor wrt to key areas thrice a month

e

Follow up with freight forwarder for updates on shipments which have not reached destination or is missing in transit and file for insurance claim pertaining to shipment lost in transit,…