Executive Assistant

1.  Have a calm, friendly and professional manner across all communication channels - phone, email, in person, etc. to all clients and staff
Coordinate executive communications, including taking calls, responding to emails and interfacing with clients and guests
Connect the dots and demonstrate critical thinking
Pick up tasks as they come in; think on your feet
Promote and embody a collegial team culture
Be a good listener - someone who elicits and understands requirements readily

2. Handle sensitive and confidential information with professionalism.

3. Deliver and action all tasks assigned within a timely manner. Be reliable, understand timelines and ensure you can run things end to end:
Ongoing calendar management
Complex and global travel arrangements
All calls/emails/messages should be read as soon as it comes

4. Be a gate keeper
Be very discreet as you will have access to highly confidential information; no meeting, data or personal information should be shared
Understanding scheduling quirks, knowing when to push back, and know what should be booked in the calendar and what shouldn t
Learn names and faces of all in Oak North, including key global employees
Intelligent and alert; pick up on nuances and navigates difficult terrain with ease

Job Requirements:

Bachelors degree or equivalent experience in a related field
Minimum of 5 years of experience as an executive assistant or in a similar role supporting senior executives
Exceptional organizational and time management skills with a keen attention to detail
Strong written and verbal communication skills
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to multitask and prioritize effectively in a fast-paced environment
Strong interpersonal skills and the ability to build relationships with stakeholders at all levels
Discretion and confidentiality in handling sensitive information
Personal Attributes:
Exceptional administrative skills
Effective time management
Self-driven and motivated, with the ability to work independently with minimal guidance
Personal drive (proactive), flexible, creative (thinks out of the box), result-driven, responsible, curious, team player, and fast learner
Team player
Hands-on attitude, willing/capable of understanding the big picture
Ability to succeed in a culture where change and speed are part of daily work
Ability to prioritize and manage workflows and multitask
Ability to work in hybrid/in-office set up
If you have a passion for project and calendar management, along with the necessary skills and qualifications, we re excited to connect with you.
Benefits & Perks:
Equity. We want people to have a stake in the business so that all our interests are aligned
Health Insurance for employee and dependents
Wellbeing and social events
Support causes that matter to you - Volunteering time off