Executive Assistant

Job Description

Role Overview
The Executive Assistant will provide high-level administrative and operational support to senior leadership, ensuring seamless coordination across office, site teams, vendors, and clients. This role demands discretion, agility, and strong organizational skills in a fast-paced project environment.

Key Responsibilities
Calendar & Meeting Management
Manage schedules, appointments, and travel plans for senior leadership

Coordinate internal and external meetings, site visits, and vendor interactions

Communication & Liaison
Act as the primary point of contact between leadership and internal/external stakeholders

Draft, review, and manage correspondence, reports, and presentations

Project Coordination Support
Assist in tracking project milestones, documentation, and follow-ups with site teams

Maintain records of project updates, vendor communications, and client interactions

Administrative Oversight
Handle confidential information with integrity

Support procurement, HR, and finance teams with documentation and approvals

Reporting & Documentation
Prepare MIS reports, meeting minutes, and executive summaries

Organize and maintain digital and physical filing systems

Qualifications
Graduate/Postgraduate in Business Administration or related field.

Prior experience supporting CXO/Director-level executives

Strong command of MS Office Suite (Excel, PowerPoint, Outlook)

Excellent written and verbal communication skills

Familiarity with real estate or construction project workflows is a plus.

Additional Information
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