Job Description & How to Apply Below
What unites Anaplanners across teams and geographies is our collective commitment to our customers' success and to our Winning Culture.
Our customers rank among the who's who in the Fortune 50. Coca-Cola, Linked In, Adobe, LVMH and Bayer are just a few of the 2,400+ global companies who rely on our best-in-class platform.
Our Winning Culture is the engine that drives our teams of innovators. We champion diversity of thought and ideas, we behave like leaders regardless of title, we are committed to achieving ambitious goals, and we love celebrating our wins – big and small.
Supported by operating principles of being strategy-led, values-based and disciplined in execution, you'll be inspired, connected, developed and rewarded here. Everything that makes you unique is welcome; join us and let's build what's next - together!
Your Impact
We are looking for an Administrative Specialist to support our Global Engineering Team in a dynamic and fast-paced environment. This role is perfect for someone who is highly organized, proactive, and energised by helping teams run smoothly. You will work closely with Engineering leaders across the India region to create structure, efficiency, and a positive team experience.
What You'll Do
Be a Exeuctive assistant to our Country leader - managing their calendar, handling all their administrative tasks.
Provide day-to-day administrative support to senior Engineering leaders (e.g., calendar coordination, meeting scheduling, travel arrangements).
Handle communication and correspondence with discretion and professionalism, ensuring timely and accurate information flow.
Support expense submissions, purchase orders, vendor onboarding, and invoice processing.
Maintain and update distribution lists, shared folders, and databases to ensure easy access and data accuracy.
Support team communications, including announcements, reminders, and meeting coordination.
Assist with simple reporting and preparation of meeting materials where needed.
Perform additional administrative tasks as required, demonstrating flexibility and a proactive approach.
Good to have business management experience like using MS Office tools (Excel, Powerpoint), handling data for business leaders, formulating and preparing some basic reports if required.
Your Qualifications
2–4 years of administrative, coordination, or operations experience—ideally in a fast-paced or tech/SaaS environment.
Strong organisational and multitasking abilities; comfortable supporting multiple stakeholders across time zones.
Excellent communication skills, with the ability to work with colleagues across levels and cultures.
Proficiency in MS Office and experience with virtual collaboration tools (Zoom, Teams, Slack, Workday, etc.).
Ability to work in a hybrid environment, with a minimum of 3 days a week in the office - Work timings will be 10 a.m.
- 7 p.m. IST.
Flexibility to adjust working hours based on the time zones of the leaders you support.
Highly proactive and resourceful; able to work independently with minimal supervision.
Professional presence, high reliability, and strong discretion when handling sensitive information.
Our Commitment to Diversity, Equity, Inclusion and Belonging (DEIB)
We believe attracting and retaining the best talent and fostering an inclusive culture strengthens our business. DEIB improves our workforce, enhances trust with our partners and customers, and drives business success. Build your career in a place where diversity, equity, inclusion and belonging aren't just words on paper – this is what drives our innovation, it's how we connect, and it contributes to what makes us a market leader.
We believe in a hiring and working environment where all people are respected and valued, regardless of gender identity or expression, sexual orientation, religion, ethnicity, age, neurodiversity, disability status, citizenship, or any other aspect which makes people unique. We hire you for who you are, and we want…
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