Front Office Executive

Maintenance & Cleanliness of Reception.
Entertaining all the internal & external calls with friendly and courteous telephone answering service standards.
All internal and external calls to be answered within 3 rings.
All calls to be distributed to the appropriate persons, voicemail or department.
Message to the relevant user to be promptly passed.
Update Extension list for the site on a regular basis and at least first week of every month.
Update Vendor list for the site to be maintained on a regular basis and at least first week of every month.
To greet and attend to all walk in visitors, customers, Clients & users with a courteous and inviting attitude.
Notify host of his / her visitor's arrival
Update visitors register daily and send report at the end of shift.
Booking of Meeting Room, Conference room & Training Room as per the requirements.
Internal and External Guest house booking.
(If applicable) AON Presentation to be display on Plasma at the Reception daily in the morning & preparing the presentation while client Visit.
Coordinating with Guest Relation, related to Guests transport, Presentation etc
Booking of Guest houses as per requirements
Updating Training room, Meeting room & Conference room Calendar daily in Soft & Hard copy both.
Updating VC Tracker.
Maintaining No Show Report on daily basis for all the Training rooms & meeting rooms
Updating the Equipment sheet & forwarding the same to BMS & Tech on daily basis.
Coordinating with BMS for all the equipment's arrangement except VC.
Coordinating with Technology Team for all the VC arrangements.
Maintaining Front Desk Report on daily basis.
Back up for the Helpdesk (In case required)