Executive Assistant

Job Purpose
Work as an Executive Assistant to senior stakeholders for a bank
Assist in Meeting Management, Travel Management, Expense Management and Other Admin Support

Key Responsibilities
Calendar & Meeting Management
Coordinating with attendees on meetings and managing meeting calendars
Following up and scheduling finalized meetings, liaising with stakeholders
Organizing transportation and taking meeting notes for online meetings
Liaising with stakeholders
Travel Management
Flight scheduling & bookings, and hotel reservations
Organizing airport transfers and restaurant reservations
Expense Management
Processing invoices, refunds, and reimbursements through ERP platforms
Coordinating with stakeholders for approvals
Handling credit card settlements and managing online purchases
Other Admin Support
Documenting processes based on preferences and priorities
Collating reports and entering data into the ERP systems
Other day-to-day Operational support

Key Competencies
Graduate/ post-graduation or equiv. qualification
1-7 years of experience as executive assistant
Excellent written and spoken communication skills with experience in client relationship management
Should be able to work independently with minimal guidance as the job requires working with senior leadership team at the client's end
Should be well versed with MS Office suite specially Outlook, Microsoft Excel, Power Point, Word, etc.
Experience ERP tool like Workday, Net Suite, MS Dynamics, etc.
Working knowledge of travel and expense management