Executive Assistant

Position:
Executive Assistant

Location:

Gurugram, HY

Employment Type:

Full-time

Role Overview :
Our client, a FMCG start up is seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive administrative support to the Managing Director. The ideal candidate will manage schedules, coordinate meetings, handle communication, and assist with a range of confidential and time-sensitive tasks. This is a high-visibility role requiring discretion, professionalism, and the ability to anticipate needs.

Key Responsibilities:

Manage and maintain the executive's calendar, appointments, and travel arrangements
Coordinate internal and external meetings, including logistics, agendas, and follow-ups
Act as a liaison between the executive and internal/external stakeholders
Draft, review, and manage communications such as emails, reports, presentations, and memos
Handle confidential information with discretion and integrity
Support with project coordination, data compilation, and documentation
Maintain and organize files, documents, and reports in a structured and accessible manner
Track and manage deliverables, deadlines, and follow-up tasks

Qualifications &

Experience:

Bachelor's degree in any discipline; preference for Business Administration, Communications, or related fields
Strong organizational and multitasking skills
Excellent written and verbal communication skills
High level of discretion, integrity, and professionalism
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); knowledge of tools like Zoom, Teams, and Google Workspace is an advantage

Key Attributes:
Strong attention to detail and ability to anticipate needs
Proactive and self-driven with a high sense of ownership
Flexible, adaptable, and calm under pressure
High degree of emotional intelligence and people skills
Ability to manage multiple stakeholders and deadlines simultaneously