Executive Assistant

Job Title:

Executive Assistant to Promoters

Location:

Gurgaon
Experience

Required:

5
-15 years
Industry Preference:  Hospitality, Aviation, Luxury Guest Relations, Customer Experience
Compensation:  Up to 20 LPA

About the Role
We are looking for a highly polished and emotionally intelligent  Executive Assistant (EA)  to work directly with the  promoters of one of India's largest and most respected real estate development companies .
This is not a routine EA role — we're seeking someone who brings a  luxury hospitality mindset , anticipates needs with discretion and precision, and can act as the eyes and ears of the promoters across both professional and high-level personal engagements.
This role blends  protocol, planning, guest experience, confidentiality , and  interpersonal grace  — ideal for someone with a background in  premium guest relations, aviation (cabin crew), five-star hospitality, or executive concierge services .

Key Responsibilities
Executive & Calendar Management
Coordinate complex calendars, travel schedules, and meeting itineraries
Prioritize and proactively manage appointments, reminders, and follow-ups
Ensure smooth logistics for internal and external meetings
Travel, Hospitality & Guest Relations
Manage all domestic and international travel arrangements, including visas, hotels, charters, and itineraries
Coordinate high-level guest visits — from CEOs to dignitaries
Liaise with hospitality partners, concierge services, and security teams to ensure seamless experiences
Communication & Coordination
Serve as the point of contact between promoters and internal/external stakeholders
Draft confidential emails, meeting notes, and briefings
Coordinate with key internal departments (HR, Admin, Legal, Strategy) as required
Protocol & Discretion
Maintain confidentiality and tact in all matters, both business and personal
Anticipate needs and preferences of the promoters without being prompted
Uphold the highest standards of etiquette, presentation, and protocol
CX Mindset
Bring a  service excellence approach  to every touchpoint — whether it's arranging a dinner meeting or organizing a high-stakes site visit
Apply skills from hospitality/aviation to handle VIPs, guests, clients with grace and efficiency
Ideal Candidate Profile
Minimum 5 years of experience  in executive assistance or elite guest/client servicing roles
Strong preference for candidates from:
Luxury Hospitality Brands  (Taj, Oberoi, Leela, Marriott, Hyatt, etc.)
Airlines (Cabin Crew / Ground Services)  – Vistara, Emirates, Etihad, Singapore Airlines, etc.
Customer Experience / Guest Relations Heads  in premium organizations
Well-versed in managing  HNI/VIP clientele, events, and high-pressure environments
Excellent communication skills — English fluency mandatory
Highly organized, detail-oriented, and emotionally intelligent
Poised, presentable, and professional at all times
Proficiency in MS Office, Outlook, and digital calendar tools
What You Can Expect
Opportunity to work closely with visionary business leaders
Access to high-impact networks and an elite business ecosystem
A fast-paced yet respectful work culture that values discretion, loyalty, and polish

How to Apply

Interested candidates meeting the experience criteria are requested to apply with:
Updated resume with photo
Brief cover letter or note highlighting relevant hospitality/aviation experience

Note:

Only candidates with a  minimum of 5 years in customer experience, luxury hospitality, or aviation  will be considered. This is a high-discretion role with exceptional standards.