Executive Assistant; Admin Specialist

Position: Executive Assistant (Admin Specialist)
Dear Candidate,

Greetings from High Points Technologies!!

We have openings for one of our MNC.Please refer the below Job description.

Executive Assistant – Admin Specialist role will support complex and high-volume calendaring, travel planning, and managing expense reports for a number of executives. The Admin Specialists provide remote support to executives across the Company and its locations in APAC.

Responsibilities:
Provide high-volume calendaring, travel, and expense support
Provide Admin services during designated support hours
Manage complex calendars for multiple executives in country unless otherwise informed.
Schedule internal and external meetings for multiple executives
Schedule and manage recurring and ad-hoc meetings and room bookings across offices
Learn and utilize internal and external tools to provide calendar support
Establish ongoing relationship and communications with executives to learn business priorities and apply to support
Partner with executives and other Executive Assistant (Admin Specialist) for meeting coordination
Provide proactive time management recommendations to executives
Coordinate domestic and international travel arrangements via Oracle system
Prepare and submit corporate card expense reports in a timely manner
Maintain program scope of support within agreed-upon service level agreements
Educate and inform executives on program goals, scope and service level agreements
Provide coverage support for Admin Specialist colleagues
Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing

Qualifications:

Min 5-7 years of experience in executive support/project management within the IT Consulting/Services/Tech or professional services industry.
Detailed oriented self-starter with prior experience and comfortable interacting and supporting high-level executives, process improvements and project management of strategic initiatives.
Exceptional organizational, multitasking, and problem-solving skills.
Strong written and verbal communication abilities, with an aptitude for stakeholder management.
High degree of professionalism, confidentiality, and integrity.

Work Location
- Gurgaon
Working Mode- work from Office
Shift Timings- 10am – 6pm
Level of experience- 5 to 7 years.

Job type:

Contract on possible extensions

Location:

Gurgaon