Billing Specialist - AQS

Anaqua is seeking a highly motivated and proactive AP & Billing Specialist to support our continued growth. In this role, you will work closely with our invoicing team and our Corporate Finance team in France/US, contributing to billing, upload, collections, and accounts payable activities across the organization.

This position offers the opportunity to collaborate in an international environment and to be involved in a variety of finance-related processes, including client billing, vendor management, and special projects.

Key Responsibilities

Enter vendor invoices accurately into the General Ledger system
Monitor and manage vendor email communications
File and maintain vendor invoices electronically in compliance with internal procedures
Upload LEDES invoices to clients' preferred eBilling platforms (e.g. Legal Tracker/Serengeti, Counsel Link, T360, etc.)
Communicate with clients to resolve billing inquiries and discrepancies
Follow up on and collect past-due balances
Provide daily reports and status updates to the Corporate Accounting team
Participate in and support projects related to annuities billing as needed

Qualifications

Strong verbal and written communication skills in English
Familiarity with eBilling platforms (e.g. Legal Tracker/Serengeti, Counsel Link, T360, or similar systems) is highly required
Hands-on experience with vendor invoicing, billing processes, and collections
Intermediate proficiency in Excel, including experience with functions such as VLOOKUP, SUMIF, SUMIFS, and similar formulas
Strong organizational skills with a high level of accuracy and attention to detail
Ability to manage multiple priorities in a fast-paced, deadline-driven environment
Excellent communication skills, with the ability to interact professionally with clients, vendors, and international teams
Comfortable working in an international environment;
English proficiency required
Proactive, reliable, and solution-oriented mindset, with a strong sense of ownership

Experience & Education

1–2 years of experience in Accounts Payable, Billing, or a related finance role
Bachelor of Commerce (B.Com.) or equivalent degree in Accounting, Finance, or Business