Accounts Receivable Coord

Position: Accounts Receivable Coord I
Job Responsibilities    Prepare invoice packages from consolidated monthly data files, including creating pivot tables and compiling scanned image backups.
Route prepared invoice packages to Project Managers for review and approval.
Generate pass-through invoices in Oracle.
Create invoice PDF packages and save invoices, summaries, and backup scans to the shared drive (M drive).
Send invoice packages to clients via email (PDF) or dispatch hard copies through Federal Express if originals are required.
Update the Billing Repository after invoice creation, cost verification, and invoice number assignment.
Respond to invoice-related queries from operations or clients.
Generate investigator invoices in Oracle and forward them to clients.
Provide Billing Supervisor with correction details requiring journal entries, including:
Project-to-project recoding
Costs not rechargeable (after PM approval)
Update the Billing Repository for all corrections.
Process credits and rebills as necessary.
Requirements

Experience:

1–3 years in invoicing and cash application.
Technical

Skills:

Knowledge of invoice generation and credit memo processing
Strong Excel skills (at least intermediate level)

Experience with ERP systems (Oracle preferred)
Experience working in a multi-currency environment

Soft Skills:

Strong written and verbal communication skills
Good organizational skills
Ability to collaborate effectively with colleagues/clients across different countries
High attention to detail and accuracy