Billing Executive

Key

Roles and Responsibilities
1. Billing & Invoice Generation (Primary Focus)
Invoice Creation:
Generate accurate and timely invoices for all services/products provided, ensuring compliance with internal policies and client agreements.
Data Validation:
Verify sales orders, contracts, delivery challans, and supporting documents to ensure all charges are correctly captured before billing.
Taxes and Compliance:
Ensure correct application of GST/TDS, and other applicable taxes on all invoices.
Issue Resolution:
Handle and resolve all billing inquiries, discrepancies, and disputes raised by internal stakeholders or clients promptly.
Credit/Debit Notes:
Process and issue credit notes or debit notes as required, following proper authorization procedures.
2. Accounts Receivable (AR) Management
Collections:
Proactively follow up with clients via phone and email to ensure prompt payment of outstanding invoices (AR aging management).
Payment Reconciliation:
Apply and reconcile incoming payments (cheques, bank transfers, online payments) to the correct customer accounts and invoices.
Reporting:
Prepare and maintain weekly/monthly Accounts Receivable aging reports, highlighting overdue accounts and potential risks to management.
Client Ledger:
Maintain accurate and up-to-date customer ledgers and billing files.
3. Documentation & Process Improvement
Assist in month-end closing procedures related to billing and accounts receivable.
Maintain organized and accessible digital and physical records of all billing documentation.
Assist in documenting and improving billing and AR processes for efficiency and accuracy.

Required Qualifications and Skills
Must-Have

Experience:

Minimum 1+ year of hands-on experience in a dedicated Billing, Invoicing, or Accounts Receivable role.

Education:

Bachelor's Degree in Commerce, Accounting, Finance, or a related field.
Technical Proficiency:
Strong working knowledge of Tally ERP/SAP/Oracle/Quick Books or similar accounting software.
Proficiency in MS Excel (VLOOKUP, Pivot Tables, basic formulas) for data analysis and reporting.

Location:

Must be based in or willing to commute to Gurugram, Sector 44.
Key Competencies
Exceptional attention to detail and accuracy.
Strong organizational and time management skills.
Excellent written and verbal communication skills for effective client follow-up.