Accounting Clerk

Accounts Receivable / Payable:

• Enter all incoming payments (checks, ACH, credit cards, wires) into ERP.
• Maintain pre-payment logs
• Reconcile A/R monthly.
• Process all A/R billing in ERP and customer portals.
• Investigate and resolve short payments or discrepancies.
• Follow up on past-due accounts and monitor extended payment terms.
• Maintain strong relationships with customer AP teams.
• Accommodate special requests for customers

• Conduct credit checks prior to shipping.
• Approve or deny new customer accounts based on credit investigation.
• Review and enter new customer forms in SAGE upon approval.
• Send customer introduction letters outlining payment terms, spending limits, and payment options.
• Review customer ownership changes, obtain updated forms & enter into ERP.
• Maintain electronic copies of tax forms and ensure compliance for audits.
• Obtain updated copies of tax forms once expired
• Confirm accuracy of incoming tax forms, keep a log.

• Make daily deposits (remote and physical).
• Sign checks
• Monthly credit card reconciliation

• Adjust timesheets as needed.
• Enter new employees and PTO into the system.
• Train new employees
• Record holidays and update PTO in the timekeeping system.
• Record parental or bereavement leave

Other administrative tasks