Event Manager

Job Title:

Event Manager – University Events
Department :
Events and Outreach
Location :
Gurugram
Reports To :
Dean of Student Affairs/Director of Events

Job Summary:

The Event Manager will be responsible for planning, organizing, and executing university events, including case competitions, conclaves, guest lectures, workshops, cultural festivals, and other academic and co-curricular activities. The individual will collaborate with various departments, ensure smooth execution of events, and uphold the university’s reputation by delivering high-quality experiences for students, faculty, and external stakeholders.

Key Responsibilities:

The Event Manager will be responsible for end-to-end planning and execution of university events, including:
Plan and execute  university-wide, DSW, ELC, cultural, academic, and promotional events .
Coordinate with  all schools, clubs, and societies  for event planning and execution.
Organize  one mega inter-school university event annually .
Prepare and manage the  annual university event calendar .
Organize and coordinate  workshops, seminars, and guest lectures  under various schools.
Ensure  complete coverage of activities  conducted by clubs and societies under DSW.
Provide  event-related content  to the Social Media and Branding teams for promotions and post-event visibility.
Coordinate  celebrity engagements, movie promotions, sponsor ships, and large-scale events .
Plan and execute  Induction and Fresher’s Programs , ensuring a smooth onboarding experience for students.
Organize  cultural festivals, inter- and intra-university competitions, and talent showcases .
Plan and execute  sports events  in coordination with sports committees, coaches, and external agencies.
Design and conduct  skill development and grooming workshops  with industry professionals.
Coordinate  Farewell and Convocation ceremonies , ensuring protocol adherence and smooth execution.
Manage  vendor coordination, logistics, on-ground execution , and  post-event documentation .
Ensure compliance with  branding guidelines, safety norms, and institutional policies  for all events.

Key

Qualifications:

Education :
Bachelor’s degree in Event Management, Hospitality, Business Administration, or a related field.
A Master’s degree is a plus.

Experience :
3+ years of experience in event management, preferably in an educational institutionor corporate environment.
Experience in organizing academic and co-curricular activities like case competitions or professional conclaves.

Skills :
Strong organizational and project management skills.
Excellent communication and interpersonal skills.
Proficiency in event management software and tools.
Ability to work under pressure and meet tight deadlines.
Budgeting and cost management skills.

Personality Traits :
Creative thinker with attention to detail.
Team player with leadership qualities.
Proactive problem-solver with a can-do attitude.